Notice of Elections and Procedures for the AAMDC Board of Directors

Three of the seven seats on the AAMDC Board of Directors will be up for election at the Fall 2016 Convention and will serve a two-year term (2016-2018):

• President
• Director for District 1 – Foothills Little Bow
• Director for District 4 – Northern

In the event that a current AAMDC board member from Districts 2, 3 or 5 chooses to run and is successfully elected as President, that District Director position will become available for the remaining one-year period of the two-year term. That district election would take place at the same time as the District 1 and 4 elections that are already scheduled at the Fall 2016 Convention.

BOARD MEMBER COMMITTMENT

The AAMDC Board of Directors has 12 regular monthly meetings each year. Those elected to the AAMDC Board of Directors also serve on the following AAMDC subsidiary boards:

• Jubilee Insurance Agencies;
• PFA Canada
• Genesis Reciprocal Insurance Exchange (GRIE); and
• Jubilee Reciprocal Insurance Exchange (JRIE) Advisory boards.

These four business boards meet five times per year in a combined meeting under one AAMDC Aggregated Business Services board agenda. These meetings are separate from the regular AAMDC monthly meetings.

The AAMDC represents its members on over 70 committees and external boards, which are divided amongst the Board of Directors. In addition to the aforementioned duties, the AAMDC President also sits as a board member on the Federation of Canadian Municipalities (FCM) which holds multiday meetings across Canada three times a year.  The AAMDC President is also required to sit on the Board of Trustees for the AAMDC Councillor Pension Plan which meets twice annually.

The duties of an AAMDC Board Member and President are significant and require commitment to the association as well as considerable time for meeting and committee preparation and attendance and travel. We encourage members interested in pursuing an AAMDC board seat to contact a current board member to gain a full understanding of the responsibility and commitment required.

The overall role of AAMDC board members is to represent and advocate the broad collective municipal and rural interests of the membership, and to oversee the delivery of services that assist members in their business operations and decision-making processes. Serving on the AAMDC board is an opportunity to help shape the direction and future of your organization and serve the rural municipalities of Alberta.

ELGIBILITY REQUIREMENTS

Section E of the AAMDC Bylaws identifies eligibility requirements for members interested in running for a position on the Board of Directors. For the position of district directors, individuals must represent a municipality that is within the district that is up for election. Click here to determine which municipalities are located in each district.

ELECTION PROCEDURES

Please refer to the draft convention agenda for nomination and election times. All nominations must be made from the floor and require a mover and a seconder. Both the mover and seconder may speak for a total of two minutes. Each electoral candidate will have five minutes to speak.

Electronic voting will be used for the election of the AAMDC President and all district elections will be conducted by a ballot vote. In the case of an election that has three or more candidates, a clear majority (50 per cent plus one) must be obtained by one of the candidates to be declared the winner.  If no majority is obtained in the first round of voting, the candidate with the fewest votes will be dropped, and another vote will occur. This process will be followed until one candidate receives the necessary clear majority.

TERMS FOR DIRECTORS

Terms for directors will begin at the first board meeting following the Fall 2016 Convention, (December 15, 2016) following an orientation yet to be scheduled.  The transition for the position of President will begin immediately and the duties of President will commence at the end of the Fall 2016 convention.

The AAMDC’s Policy regarding board member responsibilities is attached for further information.

Enquiries may be directed to: