Protective Services as a whole: (15%)
- Provide professional administrative support on a wide range of tasks and workplace activities as assigned
- Prepare various types of correspondence including legal documents such as contracts and agreements in accordance with administrative policies
- Liaise with internal and external stakeholders in a professional manner via all methods of communication (e.g. email, phone, correspondence) while prioritizing urgent matters and ensuring timely communication
- Code and send out invoices for management to sign
- Assist in budget planning and preparation for the department as a whole
Occupational Health and Safety: (50%)
- Completes Health and Safety auditing training
- Coordinate Joint Health & Safety Committee (JHSC) meetings, which may include planning, preparing agendas, organizing documentation, recording minutes, and ensuring appropriate follow-up on action items
- Assist in preparing and maintaining Health and Safety (H&S) document management including policies, procedures, forms, handbooks, manuals, and reports
- Prepare and distribute Health and Safety related documentation in multiple formats to the JHSC
- Collect H&S Data and maintain database
- Assist in developing Corrective Action Plans, (CAP’s), based on internal H&S Audits
- Liaise with JHSC to maintain and update CAP’s
- Coordinate and facilitate training events
- Support the internal and external H&S audit and inspection processes
- Respond to H&S related enquiries received
- Coordinate and support the sourcing and supply of H&S related products and services
- Conduct Hazard Assessments, through task analysis, physical demands analysis, risk assessments and workplace inspections; Recommending and/or implementing corrective action
- Send out Drivers Abstract requests for Town of Vegreville and maintain a database for when abstracts are to be requested (Municipal Enforcement requirement as well)
Municipal Enforcement: (30%)
- Perform administrative support services for the Protective Services Manager, the CPOs, and bylaw officers in a highly professional manner, as well as other employees of the Town as required.
- Answer telephone lines and respond to general inquiries or direct calls to appropriate departments as required.
- Perform word processing, storage, filing of letters, reports, documents, electronic records, databases (complaints, Provincial tickets, Municipal tickets, found property, etc.)
- Monitor Dispatch emails, create and assign all occurrences and call logs for all officers
- Process the Municipal and Provincial Statute Violation Tickets including maintaining registers and compiling the associated Provincial Court documentation
- Maintain knowledge of department processes and procedures and is able to access information and forms
- Prepare Registered mail when Violation Tickets, Order to Remedy or Entry Notices need mailing, take directly to post office
- Hold a bylaw appointment to process Enforcement Documents.
- Prepare all monthly and annual statistical reports for Town of Vegreville and service contracted communities
- Assist in organizing Municipal Enforcement related events
- Provides information to the general public on municipal bylaws, as well as procedures for fine payment, etc.
Emergency Management (EM): (5%)
- Assist in preparing and maintaining EM document management including policies, procedures, forms, handbooks, manuals, and reports
- Collects and maintains the EM database
- Completes ICS training 100, 200, and Scribe
- Assists in the planning of and participates in EM training exercises or emergencies.
