Payroll Specialist

Responsibilities:

• Validate and process full cycle pay, review and audit payroll reports for accuracy and ensure payroll transactions are accurate, identify, resolve or escalate any discrepancies
• Review summary reports and conduct audits on time entry to ensure accuracy and adherence to all legislation and/or collective agreements or handbooks
• Validate all processed details of employee earnings to ensure accuracy of gross pay per pay period, while adhering to all Federal/Provincial legislation, employment standards, union agreements and corporate policies
• Validate all processed details of employee deductions to ensure accuracy of net pay per pay period, while adhering to all Federal/Provincial legislation, employment standards, union agreements and corporate policies
• Ensure any system changes are validated that affect employees pay
• Biweekly payroll audits
• Liaise with HR Business Advisors, Disability Management Supervisor and Departmental staff to provide clarification and guidance on policies, guidelines, and processes of the Collective Agreements, Handbooks of Policies, Benefits and government rules and regulations
• Provide guidance, clarity and interpretation of payroll and all related rules and regulations to department payroll contacts and employees
• Create all related post-payroll processing files to forward to agencies such as Source Deductions, Bank Deposits, Hours Reports, and Payroll payables
• Investigate any payroll discrepancies and communicate any adjustments with impacted stakeholders
• Perform reconciliations for WCB, Group Benefits, payroll liability reconciliations, AUPE invoicing, and all Payroll-related Payables accounts
• Reconcile all these accounts to ensure accuracy of payroll history, financial postings and General Ledgers
• Create all bi-weekly and monthly reports to process payables; balance payments and deductions and work with Finance to ensure payments are on time
• Crosstrain with Time and Absence Specialists to ensure seamless payroll integration, support coverage during absences, and enhance understanding of time reporting processes
•  Perform LAPP and pension reconciliations, ensuring contributions and remittances are accurate and submitted in compliance with plan requirements