Payroll and Benefits Supervisor

Posted on: Mar 3, 2025

Posted by: Foothills County

Summary

EMPLOYMENT OPPORTUNITY

Payroll and Benefits Supervisor

Permanent, Full-Time

Location: Administration Building, High River, AB (on-site)

Foothills County encompasses a diverse rural landscape located in the foothills of southern Alberta with our administrative office in High River, AB. We are currently seeking a Payroll & Benefits Specialist to join our team. If you are looking for a rewarding career that offers a work life balance, this could be the opportunity for you.

Reporting to the Manager of Finance, the Payroll and Benefits Supervisor oversees the timely and accurate processing of all payroll cycles and the administration of benefits. The role entails overseeing the administration and execution of all senior-level payroll functions, including T4, LAPP, and payroll reconciliations, as well as supervising, mentoring, and managing the performance of the Payroll Clerk.

Key Responsibilities

Essential Duties and Responsibilities:

Overseeing the Payroll Clerks, ensure the timely and accurate processing of semi-monthly payroll cycles including items such as: processing of timesheets including exceptions and corrections, bank transmission, remittances, garnishees, record administration, terminations, Records of Employment, etc.
Administer employee benefits programs (i.e. Canada Life, LAPP) ensuring applicable entries/reports are produced on a weekly & pay period basis.
Administer and manage Short/Long Term Disability claims ensuring payroll adjustments are completed as necessary.
Together with the Payroll Clerk, daily monitoring and actioning of the payroll inbox.
Proof-read hiring letters ensuring HR is advised of any concerns prior to hire.
Track employee probationary periods and follow up with supervisor.
Ensure vacation/personal day balances are tracked & reported accurately.
Process payroll journal entries and reconcile all payroll clearing accounts.
Maintain and balance the monthly payroll GL accounts.
Monitor OT balances & ensure compliance with signed OT agreements.
Conduct benefit orientations with new employees.
Set up and maintain employee files in Avanti, WorkTech/Pearl and Dynamics, ensuring that hard copy files are maintained and scanned.
Set up, monitor and reconcile employee computer purchases and prepayment of benefits spreadsheets.
Assist HR with the processing of WCB claims, questions and requests.
Create and distribute timesheet templates.
Balance, process and report T4’s annually.
Process and balance LAPP yearend.
Complete monthly Group Insurance reconciliation.
Assist with required projects and/or process changes to assist with the continual development of the Payroll Department.
Perform other duties as assigned from time to time.

Supervisory Responsibilities:

Supervise, mentor and provide leadership to the Payroll Clerk.
Complete annual employee performance evaluations.
Provide regular employee feedback and coaching to ensure continual professional growth and development.

Requirements

Qualifications, Education and Experience:

A minimum of five (5) years of payroll experience is required.
Knowledge and experience in administering employee benefits is preferred.
A minimum of two (2) or more years of supervisory experience is preferred.
Knowledge and understanding of registered pension plans, including the ability to interpret and accurately complete federal and provincial regulatory reporting documentation, is highly desired.
Experience in a municipal government setting is considered an asset.

Certificates, Licenses and Registrations:

Experience or training in accounting or bookkeeping and/or similar fields is required.
Certification from the Canadian Payroll Association or progress towards achieving it is highly desirable.
The Certified Employee Benefit Specialist designation is considered an asset.

Skills/Qualifications:

Must always maintain confidentiality while showing a professional demeanor.
A high level of accuracy and meticulous attention to detail is desired.
Capable of working independently with limited oversight and collaboratively within a team environment.
Exceptional customer service and problem-solving abilities, along with a proven track record of performing effectively under pressure and meeting deadlines.
Ability to accommodate multiple employee requests and adjust to evolving environments.
Capable of analyzing and interpreting data to make appropriate decisions.
Proficiency in Avanti, WorkTech/Pearl, Dynamics, and Excel software is preferred.
Expertise in computer systems is highly valued, especially with regard to Microsoft Office applications and payroll software.
Exhibits exceptional communication abilities, characterized by tact, sensitivity, discretion, and diplomacy, in both verbal and written forms.

Job Type

Full time

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

March 31, 2025

Posting ID: 30724

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