Participant Experience Coordinator

Responsibilities:

• Arrange and oversee all transportation requirements to ensure an efficient, timely and successful transport network using internal and external resources (ie: transit, shuttle, access routes, parking zones, etc)
• Develop and manage RFPs to obtain vendors to provide all participant meals, snacks and refreshments that adhere to the menu guidelines
• Arrange all food service requirements including facility plans, diagrams, menus, delivery, hours of operation, timelines, décor, setup, and dismantling
• Arrange accommodation plans for 2000 individuals over the course of the Games
• Coordinate the Athlete’s Villages and support the delivery of recreational opportunities, medical requirements, security, custodial needs, room assignments, lost and found, and registration at the Villages
• Maintain administrative duties by writing and presenting portfolio reports
• Facilitating and managing contracts through their lifecycle working closely with procurement services
• Oversee and administer the budget to ensure timely and effective use of budget dollars to meet event needs
• Maintain accurate record keeping and organization of files using the 2026 Alberta Summer Games Sharepoint site