Job Description
The Legislative Services Coordinator is responsible for confidential legislative duties and provides administrative project support for all Departments. This position ensures a consistent approach to corporate procedures, bylaws, policies and agreements, and monitors administrative and Council adherence to municipal legislation. In particular, the Municipal Government Act (MGA) of Alberta.
Key Responsibilities Include:
WORK PERFORMED
Legislative and FOIP
- Maintain knowledge of all relevant Acts, Regulations, and other related Legislation, and update the Senior Leadership Team as required.
- Research, review, and interpret policies, contracts, agreements, bylaws, provincial legislation and other legal documents.
- Develop policies, contracts, agreements, bylaws and other legal documents.
- Coordinate Legal Services and information for the Town of Hinton.
- Respond to public inquiries both in person and by telephone/email relating to general legislative matters as required.
- Coordinate statutory functions, including the planning and administration of elections, by- elections, plebiscites, petitions, and censuses.
- Provide Commissioner for Oaths services for the public and the Town of Hinton.
- Attends all regularly scheduled meetings of Council.
- Maintain official Council-approved documents.
- Oversee and ensure Corporate records are maintained in accordance with Town of Hinton policies and procedures.
- Oversee the process for recruitment of public members to Council Committees.
- Coordinate, advertise, and maintain information for Town Boards and Committees.
Administration
- Participate in administrative projects ranging from research to project management.
- Provide administrative support to divisions for projects such as the Annual Report, Budget Report, Community Grant Program, and others as approved by the Director of Corporate Services.
- Review reports, policies, bylaws, and major documents to Council to ensure clarity, completeness, and consistency in style and language.
- Oversee and ensure Corporate records are maintained in accordance with Town of Hinton policies and procedures.
- Assist in preparing or reviewing corporate communications materials such as letters, speeches, and other content for the Mayor, CAO, and Directors.
- Manage website updates for Bylaws, Policies, Governance, and other areas as required.
- Provide project support to Division Directors based on established priorities.
- Perform administrative tasks as required.
Additional Roles
- Clerk to the Assessment Review Board and Subdivision and Development Appeal Board.
- Back-up to the Executive Assistant of the Chief Administrative Officer.
- Support the Emergency Operations Center as required.
- Serve as Presiding Deputy Returning Officer for municipal elections
Requirements:
KNOWLEDGE, ABILITY, SKILLS REQUIRED / PREFERRED
- Local Government Administration Program Certificate or an equivalent combination of education and experience.
- Minimum five years Municipal Government experience, working in a confidential capacity at the senior or executive support level. Equivalent legislative experience may be considered.
- Knowledge of Municipal Government Act, FOIP Act, and other applicable Provincial Statutes.
- Excellent organizational, interpersonal, verbal and written communication skills.
- Ability to work with minimal supervision.
- Excellent word processing skills and internet/e-mail web research skills.
- Experience in an electronic document management system.
COMPETENCIES AND BEHAVIOURS
- A high degree of personal initiative with effective planning and organizational skills, as well as portray a high degree of integrity, professionalism, and trust.
- Ability to work co-operatively, support and coach co-workers in a positive team environment, share work expertise and knowledge.
- A constant awareness of who the customer is, both internal and external, and recognition and understanding of the customer’s needs.
- Continuing personal education and development in related areas such as office equipment, computers, public communications, Municipal Governance, and political systems.
- Ability to work under aggressive timelines and manage competing priorities.
Additional Job Information:
Salary Range: $84,250.77
Position Type: Permanent, Full-Time (35 hours/week), Salaried
Posted Date: Mar 23, 2022
Closing Date: Apr 30, 2022
Job ID: 21-44