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Legislative Services Assistant

Posted on: Jul 15, 2024

Summary

Reporting to the Legislative Services Coordinator, this position is the senior administrative assistant at the County. This position provides administrative and clerical support to the Legislative Services Coordinator, supports Council and Committees of Council, provides technical support by facilitating virtual meetings and provides social media updates on our website.

This is an extremely busy office with on-going interaction with various stakeholders including the CAO, senior leadership, Council, County ratepayers, other municipalities and government levels.

On occasion, working late evenings and weekends may be required. Otherwise, regular office hours are Monday to Friday for 7.25 hours/day.

Starting salary: $41.98/hr. Opportunity to participate in group benefits and pension.

Key Responsibilities

Key responsibilities include organizing and tracking the Chief Administrative Officer’s calendar; preparing Council information and events organization; drafting reports, correspondence, presentations; organizing and taking minutes at Leadership Team Meetings; tracking the ‘action’ list for Council; arranging for travel/conferences attendance requested by Councilors; monitoring budget and assisting CAO with annual budget forecast and preparation; and representing the Office of the CAO for public phone calls and/or
requests.

Requirements

  • Post-secondary certificate or diploma in Business or Office administration [asset]
  • NACLAA level 1 and training in Robert’s Rules of Order [asset].
  • Minimum of 5 years progressive office experience including taking minutes, preparing agendas and discerning confidential and public information.
  • Experience working with livestreaming software [asset].
  • Commissioner for Oaths appointment, or ability to obtain within one year.
  • Subdivision and Development Appeal Board Clerk certificate or ability to obtain with one year.

How to Apply:
Submit your resume including cover letter and the names of 3 references may be emailed to [word or pdf format only] hrapplications@clearwatercounty.ca by Noon on JULY 29, 2024.

Due to email security reasons, we encourage applicants to apply using a non-Hotmail email address.

Job Type

No job type mentioned.

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

July 29, 2024
Posting ID: 21272