Legislative Coordinator

Posted on: Jul 15, 2024
Posted by: Municipal District of Greenview

Summary

Legislative Coordinator

MUNICIPAL DISTRICT OF GREENVIEW, ALBERTA

DEPARTMENT: Legislative Services
LOCATION: Valleyview, Alberta
STATUS:  Accepting applications until a suitable candidate is found.

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Key Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reporting to the Legislative Services Officer, the Legislative Coordinator is responsible for providing support to the Legislative Services Department, including the Legislative Services Officer and the Records Management/FOIP Coordinator. This position provides support for the Policy Review Committee, Subdivision and Development Appeal Board, Assessment Review Board, Elections and Census, as well as records management and FOIP support.

MAJOR

  • Take on various projects as assigned by the Legislative Services Officer.
  • Act as Clerk for the Policy Review Committee.
  • Coordinating meeting preparations and supporting, attending, and documenting proceedings.
  • Draft and prepare correspondence, policies and bylaws, and other documents.
  • Preparing a variety of documents and reports for closed session and public meetings.
  • Assist and act as backup for the records management program.
  • Assist with FOIPP requests.
  • Responsible for understanding and implementing various statutory requirements relating to the processing of bylaws, including posting of notices and public hearings.
  • Act as Clerk to the Subdivision and Development Appeal Board and other quasi-judicial boards as required. Responsible for ensuring compliance with legislative requirements related to appeal process management.
  • Provide organizational updates on legislation and statutory changes.
  • Research various legislation as required.
  • Act as Deputy Returning Officer in Municipal Elections and assist in Elections as required.

MINOR

  • Assist with the municipal census as required.
  • Administrative Support to Council and Council Committee Meetings, including agenda preparation and minute taking, when required.
  • Responsible for backfilling the Legislative Services Officer at Council and Committee meetings as required.
  • Responsible for backfilling the role of Records Management and FOIP Coordinator.
  • Other tasks and duties as assigned.

Requirements

QUALIFICATIONS / EDUCATION / EXPERIENCE:

  • Degree or Diploma in Business Administration, Political Science, Public Administration or a related field. An equivalent combination of education and experience will be considered.
  • Ability to obtain:
    • Subdivision and Development Appeal Board Clerk Training
    • Commissioner of Oaths Appointment
    • FOIP training
  • Working knowledge of the Municipal Government Act, FOIP Act, administrative tribunals, municipal bylaws, Robert’s Rules of Order, procedural fairness, records management, and other municipal processes.
  • 3 or more years of related experience.

SKILLS REQUIRED:

  • Strong written and verbal communication skills.
  • Advanced knowledge of Microsoft Office Suite.
  • Knowledge of FOIP protocols.
  • Ability to maintain a high level of confidentiality in dealing with sensitive information.
  • Attention to detail with the ability to multitask.
  • Ability to build collaborative relationships.
  • Knowledge of bylaws, policies, and municipal processes.
  • Ability to recognize and adapt to changing priorities.
  • Research and analytical skills.
  • Establish and maintain effective working relationships with senior management, supervisor, and Council.
  • Must be adaptable, have initiative, demonstrate problem solving skills, sound independent judgement and model Greenview’s corporate values.

Job Type

No job type mentioned.

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

July 30, 2024
Posting ID: 21269