Legislative Assistant

Duties & Responsibilities

• Prepares minutes of all Council, Legislative Committee and Special Council Meetings.
• Attends Council and Legislative Committee Meetings as the alternate, as required.
• Completes training to be an Assessment Review Board Clerk.
• Completes FOIP training to assist FOIP Coordinator, when required.
• Picks up mail daily, distributes mail to the appropriate departments, processes outgoing mail and maintains postage machine.
• Handles citizen inquiries and complaints on a “first on phone” basis, and/or directs inquiries to appropriate departments.
• Assists in coordinating the CAO, Mayor & Councilors’ schedule including arranging meetings and appointments, when necessary.
• Manages all travel and accommodation reservations for Mayor, Council and Senior Management Team, as required.
• Maintains the Council Chambers supplies and places meal orders for Council, when required
• Order and maintains administrative office supplies.
• Submits work orders to Facilities department and arranges for maintenance/repair work, as required.
• Performs administrative support services for the CAO, Mayor, Council, as required.
• Maintains up-to-date databases for legislative documents.
• Responsible for maintaining records management program.
• Assists the Legislative Administrator with elections and census preparation and duties.
• Actively participates in the Town of Vegreville Safety Program.
• Assumes other administrative responsibilities for related duties as required or assigned.