Finance Services Clerk II

Taxes

• Create and maintain tax roll accounts, including individual or group title ownership, cottage lease agreements, linear ownership, Grants in Lieu/Payment in Lieu of Taxes, and enter land title changes.
• Prepare and distribute tax levy notices, ensuring compliance with the Municipal Government Act.
• Process and coordinate tax recovery procedures, including tax notifications, advertisements, public auctions, and discharge notifications.
• Issue tax certificates and respond to inquiries about property details while adhering to Freedom of Information and Protection of Privacy Act (FOIP) and Municipal Policy.
• Administer the Tax Installment Payment Program (TIPP) for property taxes.
• Coordinate with the Property Tax Assessor to upload assessment information and subsequent adjustments.
• Assist with the tax appeal process, including scheduling appointments or meetings for the Assessment Review Board, and recording minutes and handling follow-up documents.

Accounts Receivable

• Receive and verify invoicing requests from Municipal departments.
• Generate and distribute invoices for goods or services.
• Monitor outstanding balances, apply applicable penalties, and maintain customer information and follow up with overdue account holders.
• Maintain accurate and organized records of all accounts receivable transactions and communications.

General

• Assist in the annual financial audit process regarding property taxes and accounts receivables.
• Process cash receipts and reconcile bank entries monthly.
• Provide quality customer service to resident’s property tax inquiries or accounts receivable over the phone, email, and or in person.
• Reconcile property tax, utility, and accounts receivable sub-ledgers to the general ledger monthly.
• Prepare and enter journal entries as required.
• Ensure all practices and procedures comply with the Municipal Government Act, municipal bylaws, and municipal policies.
• Provide backup reception and support administrative functions for the Finance department as required.
• Support the implementation of the Emergency Operations Plan in the capacity as assigned by the CAO.