Executive Assistant

Are you interested in joining a growing municipal organization situated in one of the most desirable locations in Alberta? Do you enjoy working with people who, like yourself, bring a sense of life and vitality to the workplace?

Key Responsibilities Include:

The Executive Assistant provides senior administrative support to the Chief Administrative Officer (C.A.O), Council and senior managers. This designated officer position performs a variety of complex, highly responsible, sensitive and confidential administrative functions pertinent to the operations of the Municipal District of Bighorn.

Functions as the administrative support person to the CAO, Council and senior managers.

Prepares meeting agenda packages for Council, F&EDC, SDAB, BCEC, MEC, and Strategic Planning or other committees as assigned.

Assist in the implementation and tracking of Council resolutions and follow-up requirements.

Responsible for administration of bylaws and policies following Council meetings.

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Arranges travel, hotel accommodations, and meeting planning as necessary for the C.A.O. and Council.

Makes preparation for meetings/functions, including catering, hall rentals, etc.

Provides exceptional customer service to all clients, including the general public, Council, C.A.O. and M.D. staff.

Promotes a positive, professional image of the M.D.

Communicates respectfully and tactfully with clients and co-workers.

Maintains M.D. website and administers the D. social media accounts, monitoring social media content, addition/removal of comments/content (as outlined in the M.D. Guidelines), and decommissioning of social media sites, when deemed appropriate.

Acts as FOIP Coordinator, ensuring compliance with information legislation and that corporate records (filing system and library included) are properly maintained/handled in accordance with relevant legislation/bylaws.

Functions as a designated officer as defined in the M.D. bylaws.

Carries out statutory responsibilities in the Municipal Government Act, together with providing direction in the functional areas of administration, FOIP, Elections and Legislation.

Performs the duties outlined for Returning Officer during municipal elections or ensures that a Returning Officer is appointed for municipal elections.

Maintains lease and agreement ledger and notify department managers when leases/agreements are up for renewal.

Trains for and performs the functions of a designated role in the Municipal Emergency Plan, as assigned by the Director of Emergency Management or the C.A.O.

Acts as back-up for recording of minutes, reception, and front office duties.

Performs other administrative, clerical, and organizational duties as assigned by the C.A.O.

Requirements:

Post secondary education or training in Office Administration/Business Administration is required.

Minimum of 3 – 5 years related administrative experience supporting senior executives in municipal government.

An understanding of the local government structure and the Municipal Government Act is a strong asset.

A positive attitude with the ability to anticipate needs and be flexible within a diverse team environment.

Exercises discretion and judgement in handling sensitive information.

Really enjoys helping and serving others.

Freedom of Information and Protection of Privacy Act (FOIP) certification is an asset

Advanced computer skills, specifically in the use of Microsoft Office suite (Word, PowerPoint and Outlook), Adobe Acrobat Pro and In-design training is an asset.

Ability to deal with stressful situations while maintaining a professional attitude.

If you are interested in receiving more information about this position, or in applying, please contact robert.ellis@mdbighorn.ca or call (403) 673-3611 [Calgary direct (403) 233-7678]. Resumes, listing experience/skills/qualifications and references, can be sent to:

Executive Assistant Recruitment
c/o The C.A.O., M.D. of Bighorn No. 8
Box 310, 2 Heart Mountain Drive
Exshaw, Alberta T0L 2C0

Employer Contact:

Name: Robert Ellis Email: robert.ellis@mdbighorn.ca

Name: Shaina Tutt Email: shaina.tutt@mdbighorn.ca

Additional Job Information:

Posted Date: Aug 11, 2022
Closing Date: Sept 07, 2022