Executive Assistant

Posted on: Oct 28, 2024

Posted by: Woodlands County

Summary

The Executive Assistant provides support the Chief Administrative Officer (CAO). A member of the senior management team, the individual assists the CAO, Council, and Council Committees. This position is responsible for correspondence, scheduling and recordkeeping for the CAO office and Council.

Key Responsibilities

Provide confidential administrative support to the CAO and Council
Responsible for the preparation of Council meetings, including creating and reviewing documents, recording and disseminating minutes, meeting room preparation, and coordinating meals
Provide support to Senior Management Team meetings, including preparing agendas and summarizing meeting actions
Coordinate appointments, meeting and conference attendance, including calendar management, invitations, and travel bookings
Create a variety of correspondence on behalf of the CAO and Council
Administer Commissioners of Oaths for the municipality and public request
Act as the FOIP Coordinator handling all FOIP inquiries and requests and provide advisory services to the CAO, SMT and Council in matters relating to the Freedom of Information and Privacy Act (FOIPP)
Act as program administrator for iCompass, ensuring accurate and timely records, and support staff with training and procedures
Responsible for the coordination and processing of MasterCard reconciliation and expense reports
Ability to plan and coordinate events and functions
Coordinate and implement the County’s records management program
Track and approve financial expenditures ensuring accurate record-keeping
Maintain filing systems with a high level of attention to detail

Requirements

Functional Requirements:

Strong competency in all Microsoft Office applications
Proven multi-tasking, time management, and organizational skills
Ability to work independently with minimal guidance and in a team setting
Highly motivated with a proactive approach to projects and on-going tasks

Qualifications & Education Requirements:

Certificate in office administration, public administration, or related field
A minimum of three (3) to five (5) years of related experience, preferably in a municipal setting
Experience working with Council, Boards, and Committees
NACLAA certificate, considered an asset
Possess a valid Class 5 driver’s license

Job Type

Temporary (1-Year Term)

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

November 15, 2024

Posting ID: 28598

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