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Corporate Records Administrator

Posted on: Aug 22, 2024
Posted by: City of Leduc

Summary

Come work with us!

At the City of Leduc, our mission is People. Building. Community.  We offer a collaborative and dynamic workplace where our values of Teamwork, Service, Respect, and Leadership guide our team’s work to support community wellbeing and connection, making Leduc a place where people want to live, work and play.

What is the Opportunity?

We are currently recruiting a permanent, full-time Corporate Records Administrator for our Corporate Records Department.

The Corporate Records Administrator reports directly to the Lead, Corporate Records. This position carries out professional records management work of considerable complexity to ensure compliance with the organization’s corporate records program. The Corporate Records Administrator also executes and/or supports initiatives and provides advice to business units concerning the maintenance of their records programs and records storage.

Key Responsibilities

What will you do?

  • Maintain, contribute to and ensures compliance with corporate classification structures, retention schedules, vital records storage and protection including living documents that require continuous review and updating
  • Contribute to the implementation and maintenance of records management policies and procedures
  • Provide assistance and direction on records processes and procedures to City departments through policy and procedures and relevant systems manuals and ensures these manuals are updated and kept current
  • Manage the inventory of off-site records though the records lifecycle
  • Provide ongoing support and learning opportunities as required in records management, RecFIND and other applications as required
  • Provide backup for front-line reception staff in the Civic Centre when required

Requirements

What do you need to succeed?

You are an ideal candidate if you have the following:

  • A minimum two (2) year technology diploma or certificate in Records Management, Business Administration or related field with a focus on development and implementation of a corporate records management system preferably in a municipal environment
  • A Certified Records Manager designation or working towards the CRM designation would be an asset
  • Certified Information Professional (CIP) completion or working towards the completion of certification would be an asset
  • Membership in ARMA International and/or AIIM International and completion of related courses would be considered an asset
  • A combination of education and experience would be considered an asset
  • A minimum of three (3) years of directly related experience in a Corporate Records environment
  • Experience in municipal government would be an asset, or experience working in a similar organization and high-paced environment
  • Experience with Electronic record-keeping, use of an EDRMS and electronic folder structures is required
  • Experience with the RecFIND system would be an asset
  • A good knowledge of physical and electronic records systems and enterprise content management coupled with experience providing training to cohorts and working with internal and external clients would be considered an asset

MyRewards@COL

  • Competitive salary
  • LAPP pension
  • Comprehensive health, dental and wellness benefits, including a generous healthcare spending account
  • Starting at 3 weeks’ vacation per year
  • Safe office location
  • Free parking
  • Annual City of Leduc recreation pass, including access to free drop-in programs

Successful candidate must be willing to provide a current Criminal Records Check at own expense.

If this sounds like you, please apply through our website at www. leduc.ca/careers

Competition closes at 11:59 PM (MT) on September 11, 2024. This competition may be used to fill future vacancies at the same or lower classification level. Due to the high volume of resumes received, we are not able to respond to individual phone calls. We thank all applicants for their interest; however, only those selected for interviews will be selected.

Job Type

Temporary, Full time

Employer Contact

No employer contact listed.

Salary Range

$67,340.00 - $84,175.00 /annum

Closing Date

September 11, 2024
Posting ID: 27488