Contract Advisor

Posted on: Sep 12, 2024

Posted by: Strathcona County

Summary

The Contract Advisor reports directly to the Manager, Finance and Business Operations, Recreation, Parks and Culture and contributes to the overall effective and efficient delivery of a corporate contracting centre-led program. Working across the department, this position will support a broad range of contract types across multiple lines of business including revenue, grants, goods and services, consultation, third party agreements and some smaller construction project contracts. The Contract Advisor position also mitigates risk that could result from substandard corporate contract processes, including value leakage, increased costs, reputational damage, legal challenges, and inefficient use of resources.

Experience in paralegal services, project management, change management, and relationship building will support success in this position.

This role may be eligible to participate in our hybrid work program. The successful candidate will be required to reside within 2 hours of Sherwood Park, Alberta.

Key Responsibilities

Responsibilities:

Developing and facilitating department processes that support the centre-led Corporate Contracting Directive
Provide leadership, advice, and direction related to corporate contract management practices to a large number of department employees who participate in managing contract
Work with business units to support contract management related issues and liaise with the Legislative and Legal Services department as required
Conduct content review on executed contracts to ensuring that the contract is in the best interests of Strathcona County, it complies with applicable legislation, and it includes all required terms and obligations
With guidance from the Senior Corporate Contracting Advisor, support the purchasing and administrative teams with drafting extension letters, amending agreements, termination letters and any other required agreements and correspondence
Develop processes and perform audits on the contract repository to ensure that all contract related documents are being properly prepared, supporting documents are complete, and they are stored and updated throughout the life cycle of the contract
Perform contract management evaluation, including evaluating contract values to purchase order balances, and evaluating department spend and opportunities for cross-branch and inter departmental aggregate spending
Monitoring compliance with the Corporate Contracting Directive by department employees and to report the results of that monitoring
Participate in department or corporate initiatives and projects as assigned

Requirements

Qualifications and Skills:

A post-secondary degree in public administration, business, law or another related field (equivalencies will be considered) along with at least two years experience in corporate contracting performing contract management responsibilities (public or private).
Post secondary diploma with 4 years experience in paralegal studies, business, project management, contract/claim management with experience directly relevant in a corporate contracting environment performing contract management responsibilities (public or private)
Requires an in-depth understanding of the directives, procedures and standards related to contract management and contract performance management requiring a quick turnaround
Experience in public sector contract management, public sector supplier performance management, project management and change management is highly desirable
Experience or coursework on Canadian Contract Law is considered an asset
Experience with preparing and delivering training is an asset
Ability to work with technology that supports contract management
Familiarity with Oracle, Adobe Sign, and Microsoft Office Suite is an asset
Excellent listening, verbal, and written communication skills with the ability to mediate, lead and facilitate meetings with Business areas and suppliers is required
Strong attention to detail and an ability to perform work with a high degree of accuracy and completeness
Strong leadership skills to be able to provide direct and/or indirect leadership

Conditions of Employment

Valid Alberta Class 5 Driver’s license and submission of a 5-year Driver’s Abstract with less than 7 demerits

Job Type

Full Time

Employer Contact

No employer contact listed.

Salary Range

$74,893.00 - $93,602.60

Closing Date

September 7, 2024

Posting ID: 27802

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