Administrative Support – Communications (50%)
- Requesting, obtaining and documenting access agreements from homeowners for construction work, and following up on outstanding access agreements.
- Preparing and sending mailouts to homeowners providing construction updates, including project timelines, expected disruptions, and general information.
- Working closely with the Communications team to provide them with the necessary information to prepare construction updates to local councils, ensuring information is accurate and timely.
- Reviewing incoming correspondence, forwarding matters to the attention to the appropriate individual and following up, as necessary.
Administrative Support- Scheduling & Coordination (20%)
- Maintaining a tracking system to ensure project timelines and objectives are met
- Drafting and organizing correspondence, reports, agendas, and supporting documents, and schedules meetings as needed.
- Reviewing and understanding design drawings, ensuring all construction documents are accurate and up-to-date.
Other Related Duties (20%)
- Reviewing invoices related to construction projects, ensuring accuracy and compliance with budgets. Submit approved invoices for timely payment.
- Attending project meetings and taking detailed minutes, ensuring that all action items and key decisions are captured.
- Providing general administrative support for project teams, assist with documentation, and ensure proper filing and organization of project materials.
- Performing the duties of an Information Management Contact for the department.
- Other related duties, responsibilities and projects as assigned by Program Lead, Broadband.
- Adhering to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.
