Project Monitoring, Analysis and Recommendations (35%)
- Develops project terms of reference, review proposals and manages consultants, contractors, and contracts/budgets as necessary to support the work of the Transportation and Engineering Services Division
- Assists in the preparation of tender documents and bid evaluation processes.
- Assists in preparing and updating project schedules and plans for assigned projects, including project charters, scope statements, work breakdown structures, schedules, and estimates.
- Helps maintain a project status issues log and report to the Senir Infrastructure Engineer regularly on the status of all assigned projects.
- Assists in monitoring budgets, reporting variances, and making year-end projections.
- Conducts site visits to monitor project progress and ensure compliance with plans and specifications.
- Gathers and documents data from the site, including measurements, observations, and photos for reporting purposes.
- Supports in preparing, monitoring, and reporting on construction progress, schedules, and identifying any variances during all phases of work.
- Assists in the coordination of quality assurance and quality control activities.
- Support in the review and approval of contractor/subcontractor invoices and progress claims.
- Assists in reviewing project implementation and providing feedback to consultants, contractors, and the Senior Infrastructure Engineer on quality, compliance, scheduling, and overall project delivery performance.
- Helps review and approve all progress and final payments.
Project Management (25%)
- Assist in the preparation and management of project schedules and timelines.
- Coordinate and communicate with project stakeholders and team members.
- Help monitor project progress and track key milestones.
- Assist in the preparation of project reports and documentation.
- Support the management of project budgets and financial records.
- Participate in project meetings and take detailed notes.
- Help identify and mitigate potential project risks.
- Assist with the procurement and management of project resources and materials.
Project Execution (20%)
- Undertakes and/or coordinates research, environmental scanning, and analysis for infrastructure in support of various Transportation and Engineering priorities.
- Assists in executing various stages of projects related to the Capital Plan and strategic initiatives.
- Supports cost-effective project delivery by participating in project activities, exploring alternative methods, and using internal resources where possible.
- Follows standards for proposed construction projects and reviews designs for compliance with Transportation and Economic Corridor specifications and Provincial and Federal Environmental regulations.
- Works with Operations to include all operational requirements and inputs in the design.
- Conducts research on alternative and innovative construction and project delivery methods.
- Aids the Senior Infrastructure Engineer in preparing the Multi-Year Capital Plan, including assessments of roads, bridges, and drainage projects.
- Collaborates with other Sturgeon County staff to assist with project management tasks and ensure a consistent project management approach.
- Helps develop communication plans, including notifications to landowners, signage, website updates, and other mediums as required.
- Coordinates with stakeholders such as consultants, contractors, and internal teams to ensure project success.
- Verifies quantities and ensures all specifications are met according to tender documents.
- Assists in coordinating pre-construction, progress, post-construction, and site meetings.
- Responds promptly and positively to internal and external customer requests for information regarding transportation capital projects.
- Assists in construction completion and final acceptance inspections and the issuance of respective certificates.
- Helps complete all project closure requirements.
- Documents construction deficiencies and conducts follow-up inspections to confirm that these deficiencies have been corrected before issuing the construction certificate and final acceptance certificates.
Project Preparation (15%)
- Coordinates with various internal and external departments to collect relevant project data and information.
- Prepares and organizes project documentation.
- Arranges meetings related to project planning.
- Helps identify project risks and mitigation strategies and supports the preparation of project budgets and cost estimates.
- Assists in identifying key stakeholders, understanding their requirements, and maintaining and updating project tracking tools and databases.
Other Related Duties (5%)
- Supports the implementation of health, safety, and environmental protocols on site.
- Assists in the resolution of day-to-day project issues and conflicts as they arise.
- Collaborates with other departments or teams involved in the project to ensure alignment and coordination.