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Administrative Support 4 – Infrastructure, Engineering

Posted on: Feb 28, 2025

Posted by: City of Camrose

Summary

The City of Camrose is seeking a highly motivated, energetic and reliable individual to fill the full-time term position of Administrative Support 4 – Infrastructure, Engineering. Reporting to the General Manager of Infrastructure this position provides a wide range of executive level, confidential administrative and technical support to Engineering.

TERM: This is a term position due to a maternity leave. It is expected that the successful candidate will begin work in April 2025 to work alongside the current employee for a period of 2 – 3 weeks and thereafter work independently to May 2026.

HOURS OF WORK: Hours of work are typically 8:00 a.m. to 4:30 p.m. Monday through Friday.

SALARY & BENEFITS: The City of Camrose offers competitive salary, attractive benefits, and a positive work environment. The starting salary for this position will be dependent upon the qualifications and experience of the successful candidate.

APPLICATIONS: Individuals interested in this position are invited to submit a cover letter and resume to the address below or in person by March 17, 2025 at 4:30 p.m. If applying by e-mail, please ensure the position title is included in the subject line. We appreciate and consider all applications; however, only candidates selected for interviews will be contacted.

CONTACT:
City of Camrose, Attention: General Manager of Infrastructure
Mailing Address: 5204 – 50 Avenue, Camrose, AB T4V 0S8
P: 780.672.4426 | F: 780.672.2469 | E: hr@camrose.ca | W: www.camrose.ca

Key Responsibilities

FUNCTIONS/DUTIES (but not limited to):

Provide administrative support, including document preparation, data entry, and report compilation.
Coordinate office services such as records management, budget preparation, personnel support, troubleshooting, and general inquiries.
Organize and coordinate open houses, meetings, and conferences.
Respond to public inquiries and concerns, including monitoring and managing submissions via “Camrose Report a Concern.”
Assist the public with engineering permits and redirect applications to appropriate authorities for approval.
Maintain and update Engineering Services pages and city-wide calendar events on the City website.
Oversee the electronic document management system.
Co-ordinate bylaws and notices to property owners for a proposed local improvement.
Prepare and modify documents such as invoices, journal entries, reports, memos, letters, bylaws, agreements, policies, ads, newsflash, media releases, website pages, and agendas and minutes, notices to the public.
Support project-based work through research, data compilation, and administrative assistance.
Monitor and assist with compliance records and lease agreements for the Camrose Municipal Airport.
Communicate infrastructure and road closures to relevant city departments.
Process purchase orders.
Provide support for public transit initiatives, including budget monitoring and liaising with transit committees.
Oversee taxi token distribution and coordinate with related agencies.

Requirements

QUALIFICATIONS:

Post-secondary diploma/certificate in Business Administration, Local Authority Administration or related field.
Five (5) years of progressively responsible experience; previous municipal government experience an asset. An equivalent combination of education and experience may be considered.
Advanced computer skills in Microsoft Office; and knowledge/experience of Electronic Document Management Software required. Additionally, experience with AS400 software is preferred.
Previous experience in managing/supervising the work of others.
Exceptional communication, customer service and public relations skills to effectively maintain professional relationships and communications with council, management, co-workers, internal customers and the public.
Ability to multitask and prioritize and effectively meet deadlines.
Excellent writing and proofreading abilities.
Strong organizational skills with demonstrated ability to work with minimal supervision.

Job Type

Full-time, Term

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

March 17, 2025

Posting ID: 30621