Administrative Support– Legislative, Community and Agricultural Services – Maternity Leave (12 to 18 months)
MVC06-2021 - Closing Noon Friday July 16, 2021
$25.78/hr (WC, Step 1), 35-hour work week Monday through Friday 8:00 am to 4:00 pm – 1 hour unpaid lunch
Reporting to the Assistant Director, Legislative, Community & Agricultural Services, this position provides a variety of confidential administrative, clerical and secretarial support to the section and overall department. Schedules appointments and makes meeting arrangements; deals with public inquiries and concerns as appropriate; provides the public with information and guidance relevant to the department’s focus; processes incoming and outgoing mail; transcribes or types material from written or verbal sources; prepares and distributes meeting agendas; serves as recording secretary for designated meetings; maintains and updates records, projects and files.
Key Responsibilities Include:
Types and maintains, in accordance with priorities, correspondence, reports, agendas, minutes and material for the Assistant Director, Community Services and Patrol.
Acts as the Recording Secretary for the Agricultural Services Board (ASB), Grant Review Committee, Cremona Recreation Board; preparing agendas and compiling pertinent meeting information including any follow up action items or requests.
Arranges and organizes seminars and meetings, books facilities, travel arrangements for designated personnel as required;
Organizes and maintains filing systems relative to the functional areas, in conjunction with the County’s Records Management Coordinator; including all paper, digital files and maps.
Enforcement ticket data entry and tracking, database management including assisting the Community Patrol Officers in completing necessary letters, court documents and back up information.
Assists the section in providing administrative support for permitting, communications, circulations, brochures and information items. Coordinates special events and maintains the County’s promotional material items.
Receives public complaints and concerns specific to functional areas; routes complaints and concerns to the appropriate department or staff member.
Completion of Grade 12 or GED equivalent and post-secondary training in Office Administration;
Two (2) to three (3) years of experience, preferably in a municipal setting, in the capacity of an administrative support;
Demonstrated organizational ability and composure to work within specific timeframes, in a fast-paced climate;
Ability to communicate effectively using courtesy, tact and discretion in dealing with requests, complaints and clarification of information;
Strong interpersonal, verbal and written, communication skills. With the ability to work with the public and staff at all levels with the County with minimal supervision in a multiple task environment;
High degree of competency in using computers in the technical areas of word processing, spreadsheets, databases and presentation software.