Administrative & Reception Assistant

KEY DUTIES AND RESPONSIBILITIES
Reception and Office Support (50%) 

• Greets visitors in a professional and friendly manner (in person, electronically and by telephone), responds to inquiries and directs to the appropriate person or department.
• Distributes mail for the County.
• Supports office supply orders for the County.
• Issue and collect payment for Dog Licenses, Landfill permits, and Fire permits.

Corporate Finance and Treasury Support (25%) 

• Accepts and receipts payment for municipal goods and services.
• Reviews and codes departmental accounts payable invoices for approval.
• Data entry and peer review of financial information to support internal control structure.
• Enters journal entries into financial software.
• Prepares and distributes accounts receivable invoices, vendor cheque payments, and taxation mailouts as required.
• Assists with tax, utility, and accounts receivable work and account inquiries.
• Maintain departmental statistics registry to support various program area reporting objectives.

Administrative Support (20%) 

• Drafts, formats, and proofs various types of documents for Finance department.
• Maintains department files and databases for appropriate disposition of records.
• Prepares departmental administrative and operational mailouts as required.
• Maintains departmental Microsoft SharePoint sites.
• Provides administrative support to the manager and department staff as required.

Other Related Duties (5%) 

• Performs other related duties as required.
• Adheres to guidelines as set out in Sturgeon County’s policies and administrative directives.
• Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.