Lac Ste. Anne County is seeking a qualified Administrative Clerk. Under the direction of the Executive Assistant, this position is responsible for providing administrative and records management support services to County departments, as assigned.
Salary: Competitive salary, commensurate with experience
Benefits: Full benefits package available, including an Earned Days Off program
Hours of Work: Monday to Friday 8:30am to 4:30pm, based on 35 hours per week
Closing Date: Posting will remain open until position is filled.
Interested applicants are asked to submit a resume by email to Kathryn Kerr at firstname.lastname@example.org. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Key Responsibilities Include:
Provide professional administrative support functions to multiple County departments, as assigned by the Executive Assistant.
Complete assigned administrative duties including (but not limited to) – purchase orders, work orders, recording financial transactions, inventory management, scheduling, document management, research, report development, and data entry.
Professionally correspond in response to all ratepayer enquires on behalf of assigned departments.
Answer all incoming phone calls in a friendly, helpful manner and redirects calls as required.
Provide front desk customer service functions at County facilities.
Maintain good communication skills and public relations with ratepayers, fellow staff members, County Council, and all other related third parties.
Respond to requests from employees, Council, and the public regarding access to information in accordance with current legislation, including FOIPP.
Ensure the Records and Information Management System is adapted to meet the changing information needs of the organization; understand and stay apprised of these needs.
Coordinate, organize, and track the destruction and removal of records from all Departments, as directed, to comply with the County’s Retention and Disposition Schedule.
Conduct training classes in access, privacy, policy, and records management systems for all new employees, Council, and Board members; act as an ongoing information resource to County staff.
Participate in cross training of job duties for clerk functions across multiple departments.
Strong background in office administration (3-5 years); experience in records management required.
Minimum completed high school diploma or equivalent (GED); post-secondary education in a related field considered an asset.
Knowledge of the principles, practices, and techniques relating to municipal legislation in Alberta, particularly as concerns the Municipal Government Act and the Freedom of Information and Protection of Privacy Act considered an asset.
Computer literate with proficiency in Microsoft Office programs.
Excellent communication (oral and written) and interpersonal skills, including the ability to clearly communicate complex and technical information.
Strong customer relation skills and the ability to interact with the general public on a daily basis.
Must be proactive, well-organized, and detail-oriented with the ability to prioritize and meet deadlines.
Additional Job Information:
Position Type: Fulltime Permanent
Posted Date: Feb 28, 2022
Closing Date: June 01, 2022