Administrative Assistant – Road Operations (Term)

What you will do

• Greets visitors in a professional and friendly manner (in person, electronically and by telephone), responds to inquiries and directs to the appropriate person or department.
  • Enters and maintains data relating to resident requests/complaints and forwards information for action.
• Performs general administrative tasks:
  • Coordinates various departmental and corporate committee meeting logistics and documentation.
  • Maintains department files and databases.
  • Drafts, formats and proofs various types of documents.
• Provides administrative support to the dust suppression, snow removal and gravel hauling programs in coordination with the Manager – Operations and the Area Foremen.
  • Processes applications and payments.
  • Maintains and maps data.
  • Provides progress reports.
• Provides administrative support to the Road Use program and community use of roads in coordination with the Manager – Operations and the Area Foremen.
  • Prepares agreements for execution and collects securities.
  • Maintains and maps data.
  • Confirms agreement conditions are met prior to closing files and returning securities.
  • Assists with and distributes temporary road closure permits, and liaises with permit providers, Area Foremen, and Enforcement Services to approve special permitting.
• Provides administrative support to the director and department staff as required.
• Assists other departments with administrative support as required.
• Provides coverage for lunch-hour County Centre front desk reception duties on a rotational basis with other administrative assistants.
• Adheres to guidelines as set out in Leduc County’s policies and administrative directives.
• Accountable for working in compliance with the Alberta Occupational Health and Safety Act, Regulation and Code and participation in the Health, Safety and Wellness Program.
• Performs related duties as required.