Administrative Assistant/Payroll

1. Payroll Administration – Performs the processing of payroll transactions to ensure that confidentiality is maintained at all the times. Activities include:

• Administer time sheet process – review, create the submitted copies and summary.
• Process payments to Receiver General, Pension, benefit premiums – accurate, timely monthly payments.
• Provide contracted payroll services (Birch Hills County Library Board)
• Maintain and update payroll software system – meet all deadlines.
• Manage Payroll yearend – WCB, Pension, benefit analysis, vacation, sick time. Verify balances with accuracy. Maintain online records, meet all deadlines.
• Provide accurate vacation, overtime banked reports to Senior leadership team.
• Preparation of T4s and Annual T4 summary submission

2. Bank reconciliation – ensure accurate records on all bank account, completed on time, monitor cash flow requirements/projection in assisting DCS. Draft RFD for the bank every month

3. GST rebate claim analyse GST Rebate; GST payable and submit GST return before end of following month

4. General ledger support posting Amortization, gain & loss of assets disposition, annual accrual for Health Spending Account, payroll, and other as directed by DCS.

5. Payroll & Benefits Projection Support assistance to DCS before annual renewal of health benefit.

6. General Administration

• Telephone response – answering incoming calls and forwarding call to appropriate staff in an expedient and courteous manner, ensure back up duties are back up by when away from workstation.
• Handling incoming and outgoing mail
• Maintain accessibility with AMVIR information of driver’s abstract for employees and volunteers in confidentiality.

7. Reconcile account with government for payroll on regular basis.

8. upload EFT payments for Employee statutory deductions, benefit insurance payments, and AP payments.

9. Prepare schedules for Auditors at the yearend for the county and LAPP. Reply audit question in consultation with DCS

10. Staff cross training on Payroll, Cash receipts, GST, Bank reconciliation etc.

11. Miscellaneous Duties: Performs other duties that may be required from time to time.