Administrative Assistant – Operations

Posted on: Oct 11, 2024
Posted by: Town of Pincher Creek

Summary

The Operations department is currently seeking a public service and detail-oriented Administrative Assistant – Operations. Reporting directly to the Director of Operations, this role involves providing clerical assistance and administrative support for various tasks and projects. The successful candidate will handle general office duties, deliver excellent customer service, and maintain a high level of professionalism.

 

Key Responsibilities

MAJOR RESPONSIBILITIES

  1. Provide excellent customer service
    • Deal effectively with customer and citizen concerns
  1. Provide administrative support to the Director of Operations and the Operations Coordinators
    • Government permits
    • Inventory control
    • Maintain proper filing system in accordance with the Town of Pincher Creek Retention and Disposal of Municipal Documents Bylaw #1569
    • General maintenance of office and ordering supplies
    • Support the Health and Safety program and coordination between departments
    • Answer incoming calls promptly and respond to enquiries
    • Ensure supervisor is fully apprised of all relevant and pertinent matters
  1. Maintain required certifications
    • Basic Emergency Management
    • ICS 100
    • First Aid
  1. Provide clerical assistance as required
    • Create required documentation
    • Develop assigned reports
  1. Provide backup as required
    • Backup to coordinate regular safety presentations as required
    • Crosstrain for other administrative functions with the Administration and Culture and Recreation Departments
    • Assume duties of any other administrative function within the Administration and Culture and Recreation departments as directed by supervisor or CAO
  1. Attend meetings as required
    • Ensure professional conduct of meetings
    • Take notes as required
  1. Responsible for working safely and following safety policies
    • Provide safety orientation for new employees, visitors and contractors
    • Participate in the Health and Safety program
    • Participate in Pincher Creek Regional Emergency Organization training, role development and activation duties as required.
    • May be required to work outside of normal work hours during Emergency Coordination Centre (ECC) activation.
  1. Maintain work area in a clean and tidy manner
    • Perform sanitation such as disinfecting doorknobs, etc.
    • Maintain office equipment
  1. Dress appropriately for the role and operational tasks, ensuring compliance with PPE requirements
  2. Take ownership and solve problems as required
  3. Adopt and demonstrate professionalism and integrity in the workplace
  4. Assist with emergent or unforeseen tasks as required
  5. All other duties as assigned by either supervisor or the CAO

Requirements

QUALIFICATIONS

  • High School Diploma

ASSETS

  • Training/mentoring skills
  • Communication skills
  • Organizational skills
  • Motivating others
  • Able to handle multiple issues/priorities at the same time
  • Administrative Diploma
  • BEM and ICS 100

Job Type

Full time

Employer Contact

No employer contact listed.

Salary Range

$26.56-$28.31 per hour

Closing Date

October 24, 2024
Posting ID: 28266