Administrative Assistant, Infrastructure Services

Posted on: Nov 5, 2024

Posted by: Woodlands County

Summary

Reporting to the Director of Infrastructure Services, this permanent position provides administrative support to the Infrastructure Services department, its Managers and Supervisors, as well as a liaison with the public in dealing with infrastructure services issues.

Key Responsibilities

Prepare, organize, and distribute agreements, contracts, minutes, agendas, letters, bylaws, and Requests for Decision (RFDs) for Council and applicable Infrastructure Services committees.
Draft and manage road ban orders, road crossing requests, public hearing RFDs, and bylaws for road closures, including coordinating surveys, land assessments, and advertising.
Handle public inquiries efficiently and provide administrative support to supervisors for snow removal flags and private driveway grading requests.
Enter gravel haul tickets, track monthly infrastructure inventory, and organize year-end inventory recording for shop locations and manage annual registrations of trucks and equipment, track fleet equipment, and maintain equipment files and binders.
Coordinate campground agreements, road allowance leases, and utility agreements, working with the Finance department and submitting encumbrances to Land Titles as needed.
Assist with Infrastructure invoice processing, cheque requests, purchase orders in collaboration with the Finance department.
Maintain comprehensive filing systems, including shop inventory, work orders, airport usage reports, and fuel records.
Order and track rural address signs, PPE, infrastructure forms, and rate guides, ensuring timely distribution.
Participate in Highway Cleanup coordination, County Emergency Response team activities, and other assigned projects as needed.

Requirements

Functional Requirements:

Proficient in all Microsoft Office applications (PowerPoint, Work, Excel).
Strong data entry, time management, organizational, and communication skills (written and verbal).
Detail-oriented with the ability to prioritize tasks and work independently.
Proven multi-tasking, time management, and organizational skills.
Ability to work independently with minimal guidance and in a team setting.
Highly motivated with a proactive approach to projects and on-going tasks.

Qualifications & Education Requirements:

Grade 12 Diploma.
Valid Class 5 driver’s license.
Experience in a Municipal Government environment and knowledge of Infrastructure Services are assets.

Job Type

Full-Time

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

November 17, 2024

Posting ID: 28755

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