Administrative Assistant – Infrastructure Services

The Town of Morinville is a growing community on the doorstep of Metro Edmonton. Developed on a foundation of rich heritage and culture spanning 100+ years, it offers an excellent quality of life with convenient access to all nearby big city amenities while retaining the characteristics of a vibrant and flourishing centre for the surrounding rural community.

The Town of Morinville is currently seeking a full-time Administrative Assistant to join the Infrastructure Services team. Reporting to the General Manager of Community and Infrastructure Services, the Administrative Assistant is responsible for a wide variety of duties in support of the efficient running of the Infrastructure Services (IS) department. This position plays an integral role in ensuring efficiency and effectiveness in key support and administrative processes for the department ensuring a positive and supportive team environment while providing excellent service to team members, the public, and contractors.

Key Responsibilities Include:

Primary responsibilities include but are not limited to:

Provide office support in order to ensure efficiency and effectiveness in the Department by maintaining databases, developing and maintaining Infrastructure Services Reports, and managing filing systems;

Answering telephones, responding to email and visitor inquiries, assist with organizational documents when necessary, manage internal and external departmental correspondence and mail distribution;

Produce and analyze invoices, reconcile/code statements, acquire necessary approvals to authorize payments;

Preparation, recording and distribution of meeting agendas and minutes;

Edit, create and update website materials specific to Infrastructure Services content;

Coordinate administrative responsibilities related to hiring and onboarding of new staff and contractors;

Provide direct administrative support to the Foremen, Project Coordinator, Manager and GM as needed.

Requirements:

Post secondary education in Office Administration or related field (preferred);

A minimum of two (2) years of related experience, preferably in a municipal government or public sector environment (Equivalent combinations of education and experience may be considered);

Proficient in Microsoft Office (Excel, Word, Outlook);

Strong organizational, time management, interpersonal, and communication skills;

Demonstrated ability to manage multiple priorities and meet deadlines while dealing with sensitive and confidential information with a high degree of professionalism;

Exceptional internal/external customer service skills;

Experience with MS Dynamics GP Software will be considered an asset;

A satisfactory Criminal Record Check.

Application Deadline: 12:00 PM March 15, 2021

Please submit resumes by the above noted deadline; however, resumes will be accepted until the position has been filled.

Please submit applications quoting “COMP# 202111-AA” to:
Human Resources, Town of Morinville
10125-100 Avenue, Morinville, AB T8R 1L6
Email: hr@morinville.ca | Fax: 780-939-5633 | Web: www.morinville.ca

The Town of Morinville thanks all applicants for their interest; however, only those selected for an interview will be contacted.

Employer Contact:

Name: HR Email: hr@morinville.ca

Additional Job Information:

Salary Range: Salary Range of $53,926—$64,391 annually (7 Step Grid) based on a 35 hour work week. We offer a comprehensive benefits package including Pension, professional development opportunities along with a supportive work environment.
Posted Date: Mar 01, 2021
Closing Date: Mar 15, 2021
Job ID: COMP# 202111-AA