Administrative Assistant – Family & Community Support Services (FCSS)

• Provide friendly, professional reception to the public.
• Answer a multi-line telephone system and transfer calls to the appropriate program or person.
• Ensure doors are locked and unlocked following designated office hours (a.m. and p.m.)
• Receive, sort and distribute the daily mail and deliveries.
• Order and maintain office supplies.
• Manage petty cash, assist with issuing cash receipts and transfer program funds to County as required.
• Format the FCSS Annual Report and Aspen View Public Schools Interim and Annual Reports.
• Prepare miscellaneous correspondence and provide assistance to other programs as required.
• Provide support to the Seniors’ Advocate Program, including assisting with completing provincial and federal government forms, and planning of the Annual Seniors’ Symposiums.
• Maintain professionalism, including sensitivity to confidential information and documentation.
• Perform general office duties such as photocopying, faxing, filing, word processing, spread sheets and power point presentation development.
• Prepare monthly billing for the Meals on Wheels program, maintain regular contact with Pleasant Valley Lodge and Wildrose Villa, and assist with Volunteer Recognition/Appreciation.
• Complete month end reports as required.

The duties and reesponsibilities outlined above are representative, but not all-inclusive.