Administrative Assistant – Corporate Services

KEY RESPONSIBILITIES (include, but are not limited to):

Customer Service – Front Desk Reception

• Provide exceptional customer service and efficiently manage reception duties, ensuring a welcoming and helpful environment for customers, visitors, and staff.
• Manage opening/closing procedures of the Beaver County Administration Building.
• Process daily cash receipts and bank deposits.
• Monitor departmental accounts and emails.
• Update training binder and perform council remuneration reconciliation.

Accounts Payable

• Administer accounts payable functions, including setup and maintenance of vendor information.
• Process and ensure timely payment of invoices.
• Process cheque runs and EFT payments.
• Reconcile monthly vendor statements and maintain records.

Accounts Receivable

• Process billings for account receivables.
• Apply penalties on overdue accounts and manage communications.
• Process monthly statements.

Tax Department

• Assist with tax inquiries, tax certificates, online payments and notices.
• Provide a backup for the Assessment Technician and cross-train with the Tax Clerk.

Purchasing and Office Equipment

• Purchase and manage office supplies.
• Coordinate maintenance and repairs of office equipment.

Additional

• Ensures adherence to all legislative requirements such as those of the Municipal Government Act, and the County’s bylaws and policies.
• Carries out additional tasks and functions assigned by the Finance Coordinator and General Manager of Corporate Services.
• Participates and complies with the Beaver County Health and Safety Program.