Accounting Administrator

Posted on: Oct 3, 2025

Posted by: Town of Hinton

Summary

Reporting to the Accounting Manager, this position is primarily responsible for a variety of tasks including processing invoices and payments for property taxes, utilities, and business licenses. Responsibilities also include managing the land management system, Tangible Capital Assets, accounts receivable, accounts payable, the cemetery account, and maintaining the name and address module. This position must have a high degree of working knowledge of the Town Purchasing Policy. Providing exceptional customer service to internal and external customers is a key function of this role.

Key Responsibilities

Verify, process, and reconcile vendor invoices, statements, and payments for accounts payable and receivable
Verify and process customer invoices and statements for follow up and collection
Maintain tax role, process, and send out assessment and taxation notices
Process utility bills and monitor outstanding balances on utility accounts
Process business license applications and payment reconciliations
Perform basic office tasks, including reception and phone relief, responding to emails, and processing mail
Prepare reports as required by the Accounting Manager
Reconcile daily cash receipts and prepare bank deposits
Reconcile Tangible Capital Assets and the capital continuity schedule
Maintain cemetery records
Process work orders
Provide support or coverage to complete tasks for all Accounting Administrators
File and complete general administrative tasks such as Excel, Word processing, filing, faxing, and photocopying
Provide customer service to staff and the public for all inquiries
May be assigned a role within the Emergency Coordination Centre (ECC) for Disaster Services

Requirements

High School Diploma or GED
Post-Secondary Certificate, Diploma, or Degree in Office or Business Administration is preferred
Minimum 3 years of work experience in an accounting and/or administration role performing tasks related to accounts payable and receivable, cash management, and front desk reception
Knowledge of the Town Bylaws, Policies, and the Municipal Government Act is preferred
Experience in a customer service or municipal working environment is preferred
Proficient with computers and systems, and Microsoft Office Suite
Satisfactory background screening is required for this position including a Criminal Record Check and Vulnerable Sector Check
A Class 5 Driver’s License with a satisfactory Drivers Abstract

Skills and Abilities

Work collaboratively and effectively with others to set goals, resolve problems, and make decisions
Overcome obstacles, pressure, difficult situations, and conflicting priorities
Develop and maintain strong relationships with all stakeholders
Act with maturity, respect discretion, and maintain absolute confidentiality under minimal supervision
Use of outstanding planning and time management skills
Demonstrate effective interpersonal communication and conflict resolution skills
Exceptional verbal and written communication skills
Able to learn new technology quickly
Demonstrate a high degree of personal initiative, professionalism, and positivity while working independently
Demonstrate integrity, reliability, and diplomacy in work methods and work relationships
Work collaboratively with diverse groups of people
Maintain a high degree of accuracy and attention to detail
Maintain a high level of confidentiality in all interactions

Job Type

Full Time

Employer Contact

No employer contact listed.

Salary Range

$33.64-$36.62 per hour

Closing Date

October 20, 2025

Posting ID: 34289

Apply Now