Legislative & Corporate Records Officer

Posted on: Jun 20, 2025

Posted by: Town of Okotoks

Summary

Nestled in the heart of Alberta, the Town of Okotoks is a dynamic and growing community that blends small-town charm with big-city opportunities. As an employer, we are committed to fostering a positive, inclusive, and collaborative workplace where every team member can thrive.
Our dedicated employees play a key role in shaping the future of our vibrant town, working across a variety of areas to deliver exceptional services that enhance the quality of life for residents and visitors alike.
We pride ourselves on providing a supportive work environment, offering competitive benefits, opportunities for professional development, and a work-life balance that allows our staff to enjoy all that Okotoks and its surrounding area have to offer. From stunning natural landscapes to rich cultural experiences, working in Okotoks means being part of a community that values innovation, sustainability, and inclusivity.

Key Responsibilities

The Role
We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

Attending and recording Council meetings;
Preparing Council agendas for approval, public and special hearings and associated follow-up;
Provide information, legislative advice and procedures to Boards, Council, its Committees and recording secretaries;
Track bylaw readings and bylaw amendments, maintenance of the bylaw registry and reference binders;
Monitor, prepare and update bylaws impacting Council and its committees;
Act as backup for the Assessment Review Board and subdivision and Development Board;
Assist with quasi-judicial hearings, coordinate and inform Board members, attend and record meetings;
Maintain databases and records management that complies with Town RMS Policy;
Provide back up to Legislative Affairs Manager and other team members as required;
Participate in projects as assigned;
Document and track citizen inquiries;
Conduct routine research;
Routine contract administration and process invoices;
Proactively identify areas or processes for improving or updating;
Ensure activities are conducted according to OH&S and Town Standards

Requirements

What you Bring
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is to possess:

Diploma or certificate in Local Government Administration or equivalent;
Eligibility to obtain Commissioner of Oaths certification;
3 or more years related work experience representing continuous learning and career progression;
Strong political acumen, diplomacy and confidentiality;
Strong policy interpretation;
Strong attention to detail;
Highly developed communication and interpersonal skills;
Problem solving and sound decision making;
Adaptability/flexibility;
Paralegal background is considered an asset.

Job Type

Full Time

Employer Contact

No employer contact listed.

Salary Range

$78,245 - $90,740

Closing Date

July 13, 2025

Posting ID: 32836

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