Project Coordinator

Key Responsibilities:

• Support the planning, design, procurement, construction and closeout of operating and capital facility projects, including asset renewals, renovations, rehabilitations, modernizations, and new construction
• Coordinate project start-up activities such as permitting, pre-planning, and the organization of project files and documentation
• Perform project planning, scheduling, progress tracking, cost control, and risk monitoring, ensuring alignment with project objectives and milestones
• Act as a central point of coordination between internal teams, consultants, contractors, and vendors to support effective communication, issue resolution, and timely decision-making
• Lead on-site project activities as delegated, including site meetings, inspections, RFIs, change orders, QA/QC processes, and project closeout tasks
• Conduct technical reviews of drawings, specifications, and submittals to ensure compliance with applicable codes, standards, and project requirements
• Perform detailed technical reviews of shop drawings and design submissions using digital platforms (e.g., Bluebeam, Autodesk) to confirm alignment with design intent, technical specifications and organizational standards
• Identify design inconsistencies, recommend solutions, and coordinate revisions with project consultants and contractors
• Promote and ensure compliance with occupational health and safety legislation, Strathcona County policies, and site-specific safety requirements including participation in site safety activities, hazard assessments, and inspections
• Manage and maintain comprehensive project documentation and document control systems, ensuring accuracy, traceability, and compliance with Strathcona County standards
• Develop and maintain project reporting systems including schedules, cost tracking, status updates, change logs, and deficiency lists
• Lead project meetings, including preparing agendas, facilitation, recording minutes, tracking action items, and ensuring timely follow-up
• Monitor and report on project progress, risks, variances, and emerging issues providing clear, timely updates to the Project Manager and project team members
• Coordinate regulatory and sustainability documentation, including LEED submissions, environmental tracking, and compliance records
• Administer and maintain digital project platforms (e.g., SharePoint and workflow systems) to ensure consistent and up-to-date records
• Oversee quality assurance processes, including review of deliverables and management of project closeout documentation
• Support capital and operating budget development, forecasting, and financial tracking in collaboration with the Project Manager.
• Assist with procurement and tendering processes, including scope development, bid administration, evaluations, and contract preparation
• Review and process change orders, purchase orders, progress claims, and invoices for accuracy and contract compliance
• Maintain accurate financial records and coding in accordance with procurement policies and audit requirements