Municipal Services Assistant – AP/Finance

Posted on: Dec 9, 2025

Posted by: County of St. Paul

Summary

The County of St. Paul is looking for a full-time Municipal Services Assistant – Accounts Payable/Finance based in our Administration Office. This role provides front office clerical support, primarily maintaining accounts payable and processing cash receipts. Other clerical support includes assisting with property tax requests, filing and related administration, and supporting the Payroll Technician and Finance Officer as needed.

Key Responsibilities

Safeguarding County funds following all internal controls, including verifying bills and invoices, issuing cheques and preparing EFT payments with approved signatures, and ensuring security for all credit cards.
Reconciling accounts payable and cash receipts system
Maintaining financial files and records through financial software and Laserfiche system
Providing support to all departments regarding project and equipment costing
Back-up for processing online payments and for the Payroll Technician on all payroll processing
Supporting the Finance Officer on Journal Entry, grant summary/reporting & audit/year-end preparation
Providing tax support and back-up reception

Requirements

High school diploma or GED.
Basic bookkeeping training and/or experience; specifically, the ability to balance debits and credits.
Intermediate experience with MS Office products (Word, PowerPoint, Excel, Outlook).
Demonstrated attention to detail and ability to respect confidential information.
Ability to manage multiple, and sometimes conflicting, priorities while meeting deadlines and maintaining attention to detail and accuracy.
Excellent verbal and written communication skills that allow for clear communication of complex matters.
Customer service or reception experience considered an asset.

Job Type

Full-time, permanent

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

January 2, 2026

Posting ID: 35584

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