Fleet Specification Writer

Posted on: Mar 20, 2026

Posted by: Strathcona County

Summary

We are seeking a detail-oriented and collaborative Fleet Specification Writer I to support the planning, development, and delivery of fleet assets for Strathcona County. Reporting to the Fleet Specification Writer II, this role plays a key part in managing fleet replacements and growth within an annual capital budget of approximately $8 million.

As internal departments expand to meet increasing population and development demands, this position contributes to ensuring fleet assets are delivered on time, within budget, and in alignment with operational requirements. The Fleet Specification Writer I works closely with internal clients and vendors to develop accurate, compliant, and efficient specifications for fleet vehicles and equipment.

Key Responsibilities

Key Responsibilities:

Develop specifications for Strathcona County vehicles and equipment with moderate complexity
Create detailed specifications for accessories and rig-up components
Establish standard timelines for vehicle and equipment specifications
Collaborate with internal user groups to ensure operational requirements are met
Assist in scheduling and coordinating asset moves for rig-up activities
Prepare and manage project plans for fleet build projects
Participate in pre-construction and final inspection meetings with vendors
Inspect delivered assets to ensure compliance with approved specifications
Coordinate corrective actions with vendors when required
Prepare detailed final inspection reports
Work with Procurement Services to ensure adherence to purchasing processes
Participate in RFQ evaluations with the Fleet Acquisitions team
Create purchase requisitions and support procurement documentation
Manage GPS installations, repairs, transfers, and removals
Maintain accurate vehicle files in SharePoint
Update fleet procurement tracking tools and documentation
Research industry best practices and emerging technologies
Provide recommendations to improve fleet efficiency and effectiveness and support continuous improvement initiatives

Requirements

Qualifications and Skills:

5 years of related experience developing fleet specifications and/or working in fleet maintenance and repair
Knowledge of fleet maintenance software, work order processing and Tangible Capital Assets
Basic knowledge of Federal, Provincial and Municipal Purchasing policies
Strong computer skills in Microsoft Office and document management systems
Past municipal experience would be considered an asset
Strong organizational and time management skills, with demonstrated flexibility and the ability to adapt to changing priorities and manage multiple tasks
Ability to build strong relationships with internal and external client groups
Able to work with minimal supervision, possess leadership abilities, and have strong attention to detail
Ability to work in a fast-paced environment to support maintenance deadlines of Fleet Services

Conditions of Employment:

Submission of a Satisfactory Criminal Record Check
Valid Alberta Class 5 Driver’s licence and submission of a 5-year Driver’s Abstract with less than 7 demerits
Ability to perform physical labour as part of the job duties and stand/walk for extended periods of time
The position requires travel across North America approximately four times per year for preconstruction meetings lasting 3–5 days, occasionally including weekends

Job Type

Full Time

Employer Contact

No employer contact listed.

Salary Range

$67,891.20 - $84,864.00

Closing Date

April 12, 2026

Posting ID: 37658

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