As a member of the senior management team, the individual performs administrative duties to assist the Chief Administrative Officer, Council, and various Council Committees and administers the legislative process and procedural interpretation for legislative functions within the organization. Reporting directly to the CAO, this position will work closely with the Reeve and Councillors through the CAO office.
The position is responsible for:
- Preparation of Council agendas, delegations, correspondence
- Attend all Council meetings, record minutes and disseminate the minutes afterwards
- Manage the preparation, dissemination and documentation of correspondence for the CAO and Council
- Research, draft, report and review agreements, bylaws, policies and correspondence
- Manage the calendars, travel arrangements and coordinate appointments for the CAO and Council
- Manage appointments of members at large, and the creation of acknowledgement, appointment and thank you letters and Council requests for decision
- Liaison with government departments and stakeholders to provide information associated with Council strategic initiatives and legislative mandate
- Act as the FOIP Coordinator handling FOIP requests from staff and the public
- Maintain the County records management program including the destruction and retention of County records according to bylaw
- Administer Commissioners of Oaths for County documents and solemn declarations for public purposes when required
- Responsible for the corporate seal, ensuring it is used for the intended purpose only
- Assist with ordering, inventory, and distribution of promotional items and gifts in conjunction with the Economic Development Officer
- Provide support for the Communications Coordinator
Functional Requirements:
- Flexibility to work evenings
- Ability to work independently with minimal guidance in a team setting
- Exceptional writing and interpersonal communication skills
- Time management, organizational skills, and the ability to meet deadlines
Resumes and Cover Letters can be emailed to: hr@woodlands.ab.ca