The Executive Assistant - Legislative Services provides administrative support to the Reeve and Council, the Chief Administrative Officer (CAO) and the Manager of Legislative Services. Of prime importance is support for governance functions, such as Council, and Governance and Priorities Committee (GPC) meeting agendas, minutes, and follow-up correspondence.
Key Responsibilities Include:
Provides administrative support to the CAO and Manager of Legislative Services as requested and required, including research and preparation of correspondence and reports.
Ensures timely and accurate preparation of agendas for Council, GPC, and Executive Leadership Team meetings, including issuing meeting notices in accordance with legislation and Council bylaw/policy.
Coordinates scheduling of delegations to Council and Committee meetings and provides information to the public regarding participation procedures.
Ensures public hearings are held in accordance with legislation and County bylaw/policy.
Attends meetings of the Agendas Committee, GPC, Council, and other Boards and Committees as requested.
Assists with corporate records management as requested and required, including maintaining bylaw, policy, and minute registers and ensures archived documents are secure.
Minimum of 3 years' experience in an office administrative role, preferably in a local government setting
Demonstrated experience providing support to senior/executive staff and Council in a confidential capacity
Experience with preparation of agendas and minute-taking
Demonstrated awareness of who the customer is, both internal and external
Working knowledge of the Municipal Government Act, Local Authorities Election Act, Freedom of Information and Protection of Privacy Act, including willingness to achieve FOIP certification