Executive Support and Communication Coordination (40%)
- Schedules appointments, plan meetings and coordinates activities. Management of Outlook Calendar.
- Prepares correspondence, reports, agendas, minutes, supporting documents, and Request for Decisions.
- Conducts follow-up on issues and delegated tasks on behalf of the General Manager. Management of e-mail.
- Serves in a liaison capacity between the General Manager and County staff.
- Deals with routine internal administrative matters on behalf of the General Manager.
- Serves as a contact point, on behalf of the General Manager, with ratepayers, councillors, officials from other levels of Government, other stakeholders and with the general public.
- Gathers information upon request and prepares summaries or background information/reports.
- Assembles, prepares, and distributes material and information for meetings, conferences, etc.
- Attends meetings and takes minutes as required.
- Provides excellent customer service while handling inquiries, in person at the counter or over the telephone.
Executive Schedule Coordination (25%)
- Completes registration for conferences, make travel and accommodation arrangements for the General Manager.
Administrative Financial/ Bookkeeping Support (20%)
- Prepares expense claims.
- Codes invoices to appropriate general ledger.
- Prepares meeting rooms as required.
Other Related Duties (15%)
- Performs the duties of an Information Management Contact for the department.
- Provides back-up relief for the Executive Assistants positions when required.
- Undertakes special projects and assignments as directed.
- Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.
