Asset Management Coordinator

The duties and responsibilities of the Asset Management Coordinator include, but are not limited to, the following:

Asset Management Program – 65%

• Coordinate implementation, and ongoing delivery and refinement, of the County’s asset management program, including asset hierarchy, data collection, lifecycle planning, and continuous improvement of asset management practices.
• Support implementation, maintenance, and periodic updates of the County’s Asset Management Strategy and Asset Management Plan to ensure alignment with corporate objectives and long-term infrastructure planning.
• Conduct field inspections, data collection, and condition assessments of municipal infrastructure assets.
• Support lifecycle management of assets including acquisition, operation, renewal, and retirement by maintaining accurate asset records.
• Assist Corporate Services and operational departments in identifying and maintaining Asset Retirement Obligation (ARO) data within the asset inventory to support accurate financial reporting and compliance requirements.
• Maintain and update asset databases including County’s Central Asset Registry and software systems, ensuring asset information is properly recorded, updated, and accessible to support operational and strategic decision-making.
• Analyze asset data (condition, age, risk, criticality) to support long-term planning, budgeting, and infrastructure replacement or rehabilitation strategies.
• Assist in preparing reports, plans, and recommendations for senior management and Council regarding asset performance, risk, service levels, and investment priorities.
• Coordinate with other departments to identify data gaps, optimize maintenance practices, and integrate asset management data into capital and operational planning.
• Coordinate with Engineering and Operations staff to ensure infrastructure assets accepted through construction completion processes (e.g., CCC/FAC or capital project acceptance) are accurately recorded in the County’s asset registry and GIS systems..
• Identify opportunities to improve asset management practices, workflows, reporting processes and data quality.

GIS Support – 20%

• Act as the County’s primary point of contact for GIS matters, coordinating with the contracted GIS service provider and internal departments to support mapping services, spatial data management, and system improvements.
• Maintain and update GIS layers related to municipal infrastructure, assets, and other operational data in coordination with departments and the County’s asset management systems.
• Utilize GIS tools to analyze and maintain municipal asset and infrastructure data, and provide mapping, spatial analysis, and cartographic outputs to support departmental operations, planning initiatives, infrastructure projects, emergency services, and organizational decision-making..
• Coordinate updates to spatial data, including rural addressing and other municipal datasets, ensuring accuracy and consistency across County systems.
• Work with the contracted GIS service provider to support system maintenance, data updates, troubleshooting, and ongoing improvements to the County’s mapping systems.
• Support integration between GIS and asset management systems.

  Administrative – 10%

• Establish and maintain asset management data standards, documentation, and procedures.
• Provide training and guidance to staff on asset data entry and usage.
• Promote organizational adoption of asset management practices.
• Coordinate with contractors, consultants and software vendors as required.
• Acts as the main point of contact for Asset Management inquiries, mapping, and GIS inquiries.
• Review operating practices, department data management, and recommend improvements where necessary and within approved budget and established policies.

Other Duties – 5%

• Other duties as assigned.
• Ensure that Westlock County’s Health and Safety Program as well as Occupational Health and Safety’s standards are followed.
• Promotes a safe work environment, ensuring compliance with all government regulations, and Health & Safety policies and practices. Participation in the County’s Joint Health and Safety Committee as required.
• This position may be called to perform duties as required by the Director of Emergency Management during a State of Local Emergency