Administrative Assistant – Municipal Services

Posted on: Dec 12, 2025

Posted by: Flagstaff County

Summary

Flagstaff County is seeking a motivated and highly organized Administrative Assistant – Municipal Services to join our team. This full-time position provides essential administrative and technical support to the Municipal Services department and plays an important role in ensuring the efficient delivery of County programs and services. The successful candidate will report directly to the Municipal Services Director.

Key Responsibilities

Provide administrative support to the Municipal Services department, including preparing correspondence, documents, reports, and processing invoices.
Coordinate meetings, schedules, staff training registrations, and related logistics, including agenda preparation, minute-taking, and follow-up.
Maintain departmental records and filing systems (including Laserfiche), manage accounts receivable, and update inventory data.
Support service request tracking, GIS/GPS data needs, and provide professional responses to public inquiries.
Provide backup administrative support for eSCRIBE meeting management and the Parts Technician as required.

Requirements

Two (2) years post-secondary education in business/office administration or equivalent experience.
Strong communication, customer service, and interpersonal skills.
Proficiency in Microsoft Office and ability to prepare clear, accurate written materials.
Strong organizational skills with the ability to multitask, prioritize, and meet deadlines.
Ability to work independently and collaboratively; municipal government experience is an asset.

Job Type

Temporary, full time

Employer Contact

No employer contact listed.

Salary Range

$57,923.28 - $71,238.30 annually

Closing Date

December 16, 2025

Posting ID: 35674

Apply Now