Administrative Assistant

Posted on: Mar 25, 2026

Posted by: Strathcona County

Summary

We have an exciting opportunity for an experienced Administrative Assistant to support the Manager of Indoor Services, Infrastructure and Operations within Recreation, Parks and Culture!

This key role supports a diverse and dynamic portfolio and is well suited for an organized, detail-oriented professional who enjoys managing priorities, coordinating information, and supporting leadership in a fast-paced environment. The Administrative Assistant provides confidential, high-level administrative support while serving as a central point of coordination for branch operations, communication, and stakeholder engagement.

Key Responsibilities

Key Responsibilities:

Provide comprehensive and proficient administration to the Branch Manager to ensure an organized structure is maintained and deadlines are met. This includes being the first point of contact for the Manager’s office: use discretion and judgement regarding the flow of information, record and track deadlines, evaluate incoming issues requiring immediate attention, develop preliminary action plans, acting independently as required
Research and coordinate information to prepare professional documentation including presentations, proposals, and correspondence in a timely and confidential manner adhering to County standards
Coordinate and prepare Council inquiry responses, issue briefs, bylaws, policies, and procedures in accordance with County standards Research and coordinate information, prepare professional documentation including presentations, proposals, correspondence, contracts, and Council reports
Coordinate responses, problem solve complaints, answer, and follow up on inquiries about services, venues, policies, procedures, and operations from external agencies, governments, and other departments
Prepare various contracts, legal agreements, licenses, extensions, requests for proposals, requests for quotations, etc., ensuring compliance with required authorizations. Compile specifications and supporting schedules as required as well as standard agreements, amendments, and extending agreements
Oversee and coordinate various department processes for tracking documentation including reviewing expiring contracts to mitigate risk
Compose, maintain, circulate, and file internal communication including reports, meeting notes, email, and contacts
SharePoint site branch owner for Indoor Services, Infrastructure and Operations and project support as required
Schedule, organize and assist with internal and external meetings, workshops, and events (branch, inter-branch, departmental and inter-departmental)
Maintain or develop branch forms, coordinate with other department to ensure compatibility and compliance with internal and external policies
Provide administrative support to Branch operations and various duties as required

Requirements

Qualifications and Skills:

High School Diploma with 5 years of related work experience is required
Office Administration Certificate or Diploma would be an asset
Experience supporting a manager or as a senior administrative team member is highly desired
Knowledge of procurement and contract administration is an asset
Knowledge of municipal departments and services and the role of Recreation, Parks and Culture within the County is an asset
Proficient knowledge of Microsoft Office products including SharePoint and business equipment
Excellent interpersonal, verbal, and written communication skills
Strong organization and time management skills with the ability to work under pressure and at times, with a high volume of various tasks
Ability to work independently, negotiate priorities on short notice and promptly adapt to an ever-changing work environment
Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
Effective critical and analytical thinking, and problem-solving
Strong ability to work collaboratively and build productive working relationships

Job Type

Full Time

Employer Contact

No employer contact listed.

Salary Range

$57,093.40 - $71,380.40

Closing Date

April 7, 2026

Posting ID: 37736

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