Department Purchasing and Contract Administrator

Key Responsibilities:

• Take a lead role in under threshold procurement process from initiation to completion, which includes: preparing RFx documents and sending them to potential respondents, managing the evaluation process by creating evaluation documents and tabulating scores, providing recommendations, arrange debriefs, and completing agreements
• Maintain accurate records to track and analyze capital purchases
• Prepare and submit competitive procurement requests to the corporate Procurement Services Branch for over threshold procurement and contract management
• Assist in contract development, including County standard form templates, third party contracts, and contract amendments
• Submit requests for contract numbers through the contract vault
• Adhering to our internal processes and forms for procurement and contract development relating to direct award procurement and Group Purchasing Organizations
• Prepare contract documents and ensuring required insurance and other supporting documents are received and routed through the required process, when required
• Provide support and maintenance of ongoing updates to the department’s procedures and workflows
• Arrange for debriefs with vendors and stakeholders as needed
• Department contract management and follow up with the corporate Contract Management Branch to maintain the corporate contract vault
• Ensure all proper documentation is appropriately saved and updated
• Identify and resolve accounts payable issues and provide explanations on purchases