Finance Clerk

Accounts Payable

• Operate and maintain the computerized Accounts Payable software system.
• Distribute vendor invoices and utility bills to departments for authorization.
• Verify and/or provide GL code for processing.
• Ensure all accounts payable invoices are accompanied by an authorized purchase order or signature prior to disbursement.
• Review accounts payable data entry reports from other departments for accuracy.
• Process name and address changes pertaining specifically to accounts payable vendor accounts.
• Process accounts payable invoices and prepare payment.
• File invoices after submission to Council.
• Reconcile monthly vendor statements.

Utilities                      

• Customer support regarding utility inquiries.
• Operate and maintain the computerized Utility software system.
• Process monthly billings for sewer, waste collection, and bulk water.
• Process work orders connecting and disconnecting utility services for residents.
• Process name, address, and meter read changes pertaining to utility customer accounts.
• Transmit and receive meter reading files.
• Report to Waste Services on landfill card applications for Cold Lake and Ardmore
• Balance the utility sub ledger and meter deposits to GL.
• Reconcile utility month end.
• Report Moose Lake usage to the Town of Bonnyville.

Accounts Receivable

• Maintain the municipality’s accounts receivable system.
• Enter all receivables on the accounts receivable system.
• Process weekly invoices.
• Providing the Manager of Finance Services with a monthly outstanding general accounts receivable report by department with a reconciliation to the General Ledger.

Other Duties

• Provide data entry functions for other accounting functions as required.
• Perform other related duties within the scope of the position.