Manager of Finance

Key Work Activities:

Financial Management & Planning

• Accountable for the financial accounting systems and procedures.
• Resolve accounting discrepancies.
• Coordinate the preparation of departmental and municipal annual long range financial plans.
• Prepare and administer the Finance Department budget.
• Review expenditures to ensure they are coded correctly.
• Develop and recommend policies, plans, and programs for the finance and accounting functions of the municipality.
• Management of the municipal taxation process and property assessment including ensuring the establishment of mill rates required by the budget.
• Ensure the accurate and timely reconciliation of all municipal bank accounts.
• Assist on appropriate reserve fund management to address and plan for future Capital requirements.
• Manage MDT revenues, reserves, debt, and grants through provision of banking, investment, and cashflow projection services to meet future requirements.
• Administer operational and capital grants, including grant applications, tracking, and reporting.
• Monitor, manage, report and assist in the application of grants.
• Ensure that financial management and reporting is carried out in a timely and effective manner.
• Lead regular financial review and analysis, including variance analysis.
• Prepare financial reporting for internal and external stakeholders as required, including intermunicipal service agreements and regional initiatives.
• Lead the preparation of the necessary year-end working papers and applicable audited financial statements pursuant to Generally Accepted Accounting Principles and practices.
• Complete month-end and year-end general ledger procedures.
• Lead the year-end financial preparations and audit.
• Manage insurance and risk management functions, including claims, registrations, and renewals.
• Ensure that the GST and other intergovernmental reports are submitted accurately and on a timely basis.
• Maintain the Tangible Capital Assets (TCA) ledger of the municipality according to legislation, regulations, and policy.

Policy Development & Administration

• Develop financial policy, controls, and systems.
• Develop administrative policies, short- and long-term plans, procedures, and Bylaws in accordance with relevant legislation, the Strategic Plan and Business Plan
• Interpret Bylaws, Acts, and related statutory documents and respond to requests for information from the public.
• Prepare Policies, long-term plans, and resolution recommendations for the organization.
• Write reports and proposals in support of policies, programs, budgets, and various aspects of the Department’s operations.
• Responsible for the creation of and departmental compliance with relevant policies, procedures, standards, specifications, regulations, bylaws, relevant legislation, and technical initiatives
• Monitor legislative changes to ensure organizational compliance. Track trends and anticipate issues that affect the community or services to other Departments.
• Implement approved policies, plans, and programs for the finance and accounting functions of the municipality.

Leadership

• Oversee the finance staff who manages accounts payable, accounts receivable, cash receipting, taxation and assessment, and utility billing.
• Training, mentoring, performance evaluations, coaching, and monitoring staff.
• Lead, plan, organize, direct, control and evaluate the operations of services delivered within the finance department in a consultative and responsive manner.
• Participate with the Corporate Services leadership team in planning and making decisions related to the organization.
• Liaise with other provincial and municipal governments and agencies and other major service providers to ensure coordination, cooperation, and efficiency in the development and implementation of service initiatives.
• Monitor the allocation of and direct resources within areas of responsibility to ensure the achievement of deliverables articulated within applicable work plans and identified projects while maintaining a high level of service.
• Act as a project lead on more complex initiatives and applications.
• Accountable for the management of risks, service delivery, organizational effectiveness, and execution of several major projects
• Undertake initiatives related to continuous improvement.

Organizational Support

• Assist public and ratepayers with inquiries and concerns.
• Attend Council meetings, public hearings, and other regional governance public meetings as a resource and/or representative of the MDT as required.
• Work collaboratively with the CAO and Directors, managers, and teams in achieving goals and priorities in alignment with Council, municipal legislation, and governance requirements.
• Actively participate in the municipality’s Health and Safety Program and assist to construct a positive culture where health and safety are prioritized.
• Any other duties as assigned from time to time by the Director of Corporate Services.