OHS Administrative Support Assistant

Posted on: Jun 11, 2026

Posted by: Strathcona County

Summary

Reporting to the Supervisor, OHS Services and Data Analytics, the OHS Administrative Support Assistant plays a key role in ensuring Occupational Health and Safety (OHS) programs are delivered effectively, on time, and in alignment with established policies and procedures.

This role provides administrative coordination for training, meetings, audits, and safety documentation within Recreation, Parks and Culture (RPC).

You will collaborate with OHS leadership, specialists, coordinators, supervisors, and employees across the RPC department to support safety initiatives and ensure compliance with the County’s health and safety management system

This posting is for 1 non-perm hourly position working 15-20 hours/week till Dec 31, 2026

Key Responsibilities

Key Responsibilities:

Maintain and monitor OHS training records in Oracle
Work with the Vehicle Safety Program Coordinator to validate required training for driver roles
Schedule and organize training sessions (e.g., fire extinguisher, load securement, SureHire)
Book training vendors and venues and manage attendance lists and invitations
Review training records to support supervisors in identifying gaps
Schedule and coordinate health and safety meetings
Prepare agendas and record detailed minutes, following up as appropriate with outstanding action items
Maintain organized meeting records and documentation
Provide coordination support for COR audits
Assist supervisors with scheduling interviews, site observations, and document collection
Liaise with external auditors as required
Maintain and update the Safe Work Practice (SWP), Safe Job Procedure (SJP), and Safety Data Sheet (SDS) library
Support ongoing awareness and compliance with safety programs across RPC

Requirements

Qualifications and Skills:

High school diploma with a minimum of 4 years of administrative experience
Post-secondary education in a related field is considered an asset
Strong organizational skills and ability to manage multiple priorities within tight timelines
Excellent interpersonal and communication skills
Ability to maintain confidentiality and professionalism in a fast-paced environment
Experience coordinating meetings, preparing minutes, and tracking action items
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job Type

Part Time

Employer Contact

No employer contact listed.

Salary Range

28.29 - 35.37/hr

Closing Date

June 21, 2026

Posting ID: 38747

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