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Operations Administrative Coordinator

Posted on: Jun 11, 2026
Posted by: Cypress County

Summary

Cypress County is a rural municipality in the southeast corner of Alberta. The county’s approximately 7,800 residents live on farms, acreage subdivisions and in 10 small urban communities. Cypress County promotes a relaxed rural lifestyle and a safe community for families. Along with the City of Medicine Hat, CFB Suffield and Cypress Hills Provincial Park, this area is a great place to live and work.

We have an exciting opportunity for a Permanent Full-time Operations Administrative Coordinator to join our team.

This role plays an integral role in supporting our Operations Team. Areas of Excellence for the Operations Department include:
• Road & Bridge Maintenance – General Road maintenance for 2,400 km of roads within the County that include pavement, gravel, and oiled surfaces. There are over 200 bridge structures that are inspected and repaired as needed. Yearly construction projects include major grading, paving, bridge and culvert replacements.
• Waste Transfer Sites – The operations department manages various waste transfer sites throughout the County to ensure waste is transferred to the Landfill.
• Water Treatment and Distribution – The Utility department manages a network of regional water lines servicing Hamlets, reservoirs, and treatment plants.
• Wastewater Services – The Utility Department manages the collection and treatment of wastewater for various areas of the County including most Hamlets.
• Fleet Services – Mechanic and repairs shop for light and heavy-duty equipment.
• Facilities – Building maintenance for County owned facilities.

THE OPPORTUNITY
Cypress County is seeking a results-oriented Operations Administrative Coordinator to provide administrative and operational support to the Transportation, Municipal, Fleet, and Facilities Services departments. Reporting to the General Manager of Operations, this role supports efficient service delivery by coordinating communications, maintaining accurate records, preparing reports and correspondence, supporting financial and procurement processes, and assisting with operational and project activities. The successful candidate will have proven ability to manage competing priorities, support departmental operations, and ensure compliance with regulatory requirements, County policies, and legislative obligations.

Location: 816 2 Ave, Dunmore, AB

Key Responsibilities

1. Administrative Support
• Manage calendars, meetings, correspondence, and travel arrangements by coordinating schedules, and communications to support efficient operations.
• Prepare and distribute agendas, reports, presentations, briefing notes, meeting minutes, and correspondence to support decision-making and departmental communication.
• Maintain confidential records and tracking systems for infrastructure, equipment, permits, and regulatory compliance, ensuring accuracy, accessibility, and adherence to County policies and legislation.
• Support financial administration by tracking/monitoring operational budgets and submitting invoices and purchase orders.
• Maintain administrative records, including contact lists, time away requests, and related documentation, to support workforce coordination and continuity.

2. Departmental Coordination
• Serve as a central administrative contact by responding to and coordinating inquiries related to Transportation, Municipal, and Fleet Services operations, permits, road use agreements, and departmental processes.
• Coordinate communications among departments, contractors, consultants, government agencies, and the public to support collaboration and information sharing.
• Support policy and procedure administration by assisting with the development, review, and maintenance of operational documentation to ensure consistency and compliance.
• Track action items, deadlines, and project activities to support accountability, follow-up, and project progress.
• Provide front-line customer service by responding to inquiries from staff, residents, contractors, and external stakeholders to support effective service delivery and positive public relations.
• Prepare and distribute notices, advertisements, and operational updates to ensure timely and accurate communication.

3. Operational and Project Support
• Support operational planning and construction projects by assisting with scheduling, tracking timelines, contractor activities, documentation, and reporting requirements.
• Compile and analyze operational data, performance metrics, and statistics to support reporting and continuous improvement initiatives.
• Assist with procurement and contract administration by providing information for requests for proposals, quotations, service agreements, and related records.
• Monitor and maintain office supplies for the department.
• Provide administrative support during operational and emergency events by assisting with communications, coordination, documentation, and response activities.

5. Additional Responsibilities
• Coordinate Alberta One-Call locate requests by creating, distributing, tracking, and monitoring tickets to support safe excavation and infrastructure protection.
• Support other County departments, as directed by the General Manager of Operations
• Document and report infrastructure concerns, including downed utility lines and streetlight outages, to support timely maintenance response.
• Perform other related duties and support emergency management activities as required to meet operational needs.

Requirements

• Administrative Office Professional Certificate required with training in Local Government Administration or related field preferred.
• Minimum 3–5 years of administrative experience, preferably in municipal operations, public works, construction, engineering, or infrastructure administration.
• Knowledge of municipal government processes and legislation preferred.
• Experience supporting multiple departments or operational teams is considered an asset.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and database software, with experience using GIS and budget tracking programs an asset
• Experience with records management, financial, or municipal systems/software is an asset.
• Valid Class 5 driver’s license with satisfactory driver’s abstract

Job Type

Full-time Permanent

Employer Contact

No employer contact listed.

Salary Range

No salary range listed.

Closing Date

June 21, 2026
Posting ID: 38740
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