Community Relations, Reputational Enhancement, and Events (40%)
• Oversees the development, planning, and execution of external signature events to produce high-quality, brand-aligned events to raise the profile of Sturgeon County, as assigned.
• Oversees the development, planning, and execution of internal events to produce meaningful and engaging experiences for Sturgeon County staff members, as assigned.
• Organizes staffing, training and logistics for all assigned events.
• Collaborates with Council, Leadership Team, and internal departments to ensure their feedback is incorporated into event design and execution.
• Acts as a subject matter expert to support department-led events through the provision of best-practice checklists and advice.
• Identifies and mitigates hazards to ensure safety of staff members and members of the public.
• Interprets and applies local, provincial and health regulations to ensure event compliance.
• Monitors and reports on budget and associated tasks, including securing quotes, contract management, processing invoices, and obtaining invoice approvals.
• Facilitates communication with external vendors, venues, and partners to ensure seamless event execution.
• Assists in developing community relations strategies to enhance Sturgeon County’s connection with residents.
• Supports the other Community Relations Advisor in support of their events.
• Monitors, evaluates, and reports on the impact of events and community relations activities through the meaningful collection of metrics and data analysis.
Sponsorship Policy (30%)
• Implements and administers the county’s Sponsorship Program across the organization to ensure consistent use.
• Develops and conducts organizational training on the County’s Sponsorship Program.
• Interprets the policy and provides advice to all areas of the county on incoming and outgoing sponsorship opportunities.
• Exercises sound judgment and decision-making authority in evaluating sponsorship proposals to determine approvals in alignment with established criteria.
• Researches and establishes strategic sponsorship opportunities for County initiatives, including special events, in addition to other opportunities brought forward by other parts of the organization.
• Works with local businesses to develop long-term relationships resulting in the sponsorship of County initiatives.
Administrative Duties (15%)
• Assist with coordination of meetings, including logistics.
• Responsible for supporting the County’s Records and Information Management Program through the maintenance, control, and disposition of the records for County Commissioner’s Office.
• Provide coverage and backup support to the other Sponsorship & Corporate Events Advisor.
• Prepare expense claims, reconcile, and code corporate credit cards.
• Code invoices to appropriate general ledger and assist in monitoring budget expenditures.
• Serve as main information management contact, attending meetings and collaborate on best practices/process improvement.
• Assist in the preparation of reports and presentations.
Other Related Duties (15%)
• Assist with the preparation of Request for Decisions, Informal Briefings to Council, or Leadership Team presentations related to assigned projects.
• Adhere to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.
• Support the work of the Corporate Communications and Digital Communications teams, where necessary.
• Perform special projects, as required.
