Reporting to the Deputy Municipal Clerk and overseen by the Municipal Clerk, the Records Management Coordinator will oversee the County’s Records & Information Management Program, including developing, recommending and implementing records management policies, strategies, retention, and disposal schedules.
This position is responsible for developing training manuals and programs for staff, ensuring compliance of all departments with policies and procedures for the County’s Records & Information Management Program.
Key Responsibilities Include:
Develop, implement and maintain the County’s Records & Information Management Program.
Work collaboratively with all departments to train, mentor and ensure the proper and effective use of the Records & Information Management program.
Develop, review and update the County’s Records & Information Management Policies/Procedures. Standardize information and records throughout the organization for effective and efficient use of resources.
Coordinate, organize and track the destruction and removal of records from all departments as directed to comply with the County’s Retention, Disposition & File Classification Manual.
Provide guidance and advice on the day-to-day care, custody and control of all designated records storage areas. Ensure that records storage space is allocated and maintained appropriately and that records management issues are addressed proactively.
Assist in implementation of a computerized system for all records management functions and maintain systems as required.
Act as liaison with associated technical support personnel.
Assist with any record searches required as a result of a FOIP request.
Prioritize daily tasks, assignments and projects to ensure deadlines are met.
Foster positive relationships with internal and external customers.
Act in a professional and responsible manner to protect the integrity of employees and the business of the County.
Display a professional and ethical responsibility to protect privacy, use information appropriately, and maintain the confidentiality and security of all information related to employees, business and residents of Rocky View County.
Adhere to Health and Safety Legislation and Rocky View safe work policies and procedures at all times.
Completion of a diploma program in Records and Information Management or related area with a minimum three years of progressively responsible and diversified experience preferably within records management administration.
Records management experience in municipal government or other government organizations preferred.
Knowledge of the Freedom of Information and Protection Act (FOIP). Working knowledge of SharePoint and electronic records and documents management systems.
Membership with the Association of Records Management Administrators (ARMA).
Proficiency in MS Office (Outlook, Word, Excel, Power Point).
Experience working with a broad range of stakeholders and public speaking.
Experience in writing comprehensive complex and formal reports.
Demonstrate knowledge of a municipal government organization and maintain a working knowledge of departmental rules, regulations, policies, procedures, and functions.
Demonstrate accuracy and attention to detail.
Demonstrate above-average skills in written communication including the composition of minutes, letters, and reports, and in grammar, spelling and clarity.
Strong organizational and time management skills including managing workloads and working effectively under the pressure of time limitations and constraints.
Demonstrate cooperative teamwork with coworkers and other contacts and maintain a positive attitude, approachability, and ability to foster a positive work environment.
Demonstrate superior customer service skills to both internal and external customers.
Apply directly at: www.rockyview.jobs
Additional Job Information:
Salary Range: $68,723-$80,750
Position Type: Temporary Full Time
Posted Date: Jul 14, 2020
Closing Date: Jul 20, 2020
Job ID: J0720-0193