Procurement Officer (53-2021)
Position Type: Permanent Full Time
Rate of Pay: $74,417 - $97,928 per annum
Hours of Work: 8:30 am – 4:30 pm Monday through Friday
Competition Close Date: July 14, 2021 or until a suitable candidate is found
Sturgeon County is a fast paced, fun, innovative, and dynamic working environment! The Procurement team is growing and looking to add another strategic thinker to their roster. If you are an intrinsically motivated collaborator, passionate about supporting a growing community, and crazy about all things supply chain, then this is the opportunity for you! In this position you will be responsible for procurement project oversight. This is a public facing position involving both internal and external engagement with departments, County vendors and the Sturgeon County Community. Reporting to the Procurement Lead, this role supports the positive and innovative vision of procurement through collaboration, standardization, and modernization while adhering to policy, internal controls, legislation, and risk mitigation measures.
Procurement is respected and embraced as a critical component in Sturgeon County’s organizational growth strategy. This role requires strong knowledge of procurement best practices, processes, and legislative requirements. Having the ability to lead a process, communicate clearly and foster positive relationships with others is critical in this role to support current projects and create opportunities of additional value to the County. This role works across commodities and construction to support all Council departments ensuring that mandates from Trade Agreements, Legislation and internal policies are met to support best practices in customer relations management, competitive bid processes, asset disposal, training and collaboration.
Key Responsibilities Include:
- Responsible for establishing an enterprise-wide system of procurement and contract management.
- Identify opportunities in efficiency and savings through collaborative efforts (internal and external) including service consolidation, negotiating preferred rates, encouraging bulk purchasing, thinking regionally, employing best practices and enhancing efficiencies through modernization.
- Plan solicitation activities with departments; determine timelines and solicitation (RFx) methods, assess potential risks, collaborate with departments to develop evaluation & scoring criteria, finalize solicitation documents for advertising.
- Manage the administration, reconciliation, and maintenance of procurement cards and related internal controls.
- Understand, monitor, and oversee internal control structure relative to procurement in alignment with policy and necessary financial controls.
- Responsible to evaluate and report on supplier and service provider pricing and quality (derived from feedback received through Vendor Performance Management report cards) to ensure competitive pricing, sufficient supplier sourcing, and quality services are being solicited across the County. This position would be expected to produce and maintain a preferred vendor listing.
- Oversee supplier and service provider relations, internally and externally, and identify any opportunities and challenges with relationships, quality, and processes to address. This includes leading debrief meetings with unsuccessful vendors.
- Develop and maintain interactive guides and training relative to procurement activities to increase awareness of staff, managers and vendors on the importance of fair and competitive purchasing practices.
- Keep current on legislation, Trade Agreements, industry best practices and legal precedents to identify opportunities to strengthen the procurement function.
- Manage contract development activities including, but not limited to; negotiations, communications, document development and approval, contract execution and maintenance through contract term as required. This includes reviewing existing supplier/service provider agreements for compliance to policy, legislation, insurance, and regulatory requirements.
- Manage a centralized database of existing contracts and their respective criteria, in effect periods, and financial obligations to holistically understand when a Request for Quote, Request for Proposal, Legal assistance, or budget adjustment may be required collectively.
- Establish and implement procurement standards for ease of use by project managers in compliance with current legislation and trade agreements, and which align with financial internal controls to mitigate risk.
- Assist with financial activities related to the procurement of goods and services such as total cost of ownership valuations, budget estimating for County departments, insurance requirements for special projects, and determine type and value of financial bonding requirements as needed for procurement.
- Administrator on the Alberta Purchasing Connection platform with solid understanding of procurement trade agreements including Canadian Free Trade Agreement and New West Partnership Trade Agreement.
- Support asset disposal activities such as electronic auctions, live auctions, department transfers of assets, and opportunities to support area charities, schools, municipalities etc. with County assets past their financial lifecycle.
- Complete special projects as assigned by the Director, Financial, Assessment and Strategic Services.
- Adhere to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.
- Responsible for supporting the County’s Records and Information Management Program through the maintenance, control, and disposition of the records for the department.
- Ability to provide and maintain a home-based office as a condition of employment, with the ability to work from the Sturgeon County office or travel outside of the community, when required.
- Bachelor's degree or diploma with specific emphasis on supply chain management, contract law, or public procurement with three (3) years of relative work experience or relative certifications and/or designations without a degree or diploma with a minimum of seven (7) years work experience, relative to procurement.
- Relative educational certifications and designations which are considered an asset include Public Sector Procurement Certificate/Designation (CPPO, CPPB, PSPP, SCMA), Supply Chain Management Professional (SCMP), Project Management Professional (PMP), and/or Certified Professional Public Buyer (CPPB).
- Municipal experience, relative to procurement is considered an asset.
- Strong written and verbal communication skills, advanced negotiation and interpersonal skills, mathematical aptitude, and sound judgement.
- Ability to work in a team environment or independently with the ability to influence stakeholders at all levels to improve the procurement function.
- Advanced computer skills, leadership, and problem-solving abilities.
- Strong organizational skills and the ability to deal with confidential information with a high degree of diplomacy.
- Possession of a valid driver’s license and satisfactory driving record is required.
Additional Job Information:
Salary Range: $74,417 - $97,928 per annum
Position Type: Permanent Full Time
Posted Date: Jul 06, 2021
Closing Date: Jul 14, 2021
Job ID: 53-2021