Municipal Election Returning Officer

Duties & Responsibilities:

Preparation and Planning:

• Plan and prepare for elections by carrying out pre-event activities.
• Procure all necessary supplies and ballots to conduct the election and conduct post-election day materials clean-up and coordination.
• Work collaboratively with the Human Resources department to recruit and train election workers.
• Design and deliver engaging election training content, training materials and information sessions for in-person training sessions.
• Administer, review and apply the Local Authorities Election Act and any other legislative requirements as communicated by the Manager of Legislative and Information Services, Alberta Municipal Affairs and Elections Alberta; and ensure staff and election officers adhere to all requirements of the legislation.

Access to Voting:

• Organize and manage the delivery of access to voting.
• Ensure smooth operations during voting day.
• Implement security measures as required for the protection of information, assets, staff and the public at the returning office and at polling sites.

Resource Management:

• Manage and control financial, material, and human resources related to the election processes.
• Ensure strict adherence within the available budget, as set by Council, for the election including staff, essential services, supplies, materials and equipment.
• Develop a plan for allocating resources.
• Ensure proper recording and monitoring of expenditures.
• Provide monthly reporting to the Manager of Legislative and Information Services.

Administration:

• Administer the candidate nomination process and third-party registration process.
• Compile results and conduct all legislatively required reporting to the province.

Documentation, Compliance, and Communication:

• Coordinate the collection and storage of evidence according to regulations.
• Coordinate the collection and use of a voter registry list.
• Review the electoral district’s addressing information to ensure that electors are registered at the correct officially designated address, as necessary.
• Regularly communicate the status of the project and emerging issues of importance to the Manager of Legislative and Information Services.
• Serve as the primary contact for candidates and the public and respond to inquiries and complaints pertaining to the election.
• Work collaboratively with the Marketing and Communications Department to ensure legislative advertising requirements are met.