The Manager of Financial Services is responsible for day-to-day accounting / financial services including the business planning and budgeting process, and supporting the General Manager with risk management and insurance services.
The Manager of Financial Services has the following direct reports: Financial Analyst, Tax Assessment Clerk, A/P Clerk, and Utilities A/R Clerk.
Hours of work: this position works a 5-day work week, Monday to Friday, with one day off in a 3 week cycle with the flexibility to work from home; hours of work: standard 37.5 hour work week. Benefits: benefit information and job perks are listed on our website wheatlandcounty.ca/careers/.
As a manager with direct reports, participate in the recruitment and selection process, conduct new employee onboarding / orientation, train, coach, performance manage, participate in the progressive disciplinary process up to and including terminations, participate in employees’ career development, and actively participate in other corporate-endorsed human resource management processes and procedures.
Provide reports and information regarding financial services and attend meetings of the Council, Council Committees and Boards, as required.
Organize and meet regularly (e.g., weekly) with direct reports to keep abreast of accounting and financial operations; facilitate two-way information exchange and provide input for operational critique and improvements.
Ensure adherence to all applicable Wheatland County policies and bylaws.
Relate to and communicate with senior management, Council, colleagues, direct reports, customers, external agencies, government, and vendors sincerely, clearly, tactfully, promptly and courteously; respond to inquiries and complaints promptly and professionally.
Perform tasks, consistent with the position, including special projects / assignments, as may be required on an ad hoc basis, and as assigned by the General Manager Corporate and Financial Services.
Financial Services and County Budget:
Establish objectives, oversee and monitor the following: results of municipal financial management and reporting processes; financial and accounting practices implemented with respect to accounts payable, tangible capital assets, tax roll and utilities; taxation processes and services; and, grant reporting.
Working with Finance team members, prepare audit working papers and account reconciliations; liaise with financial statement auditors.
Manage the implementation of effective and efficient banking procedures.
Establish, implement and evaluate internal controls.
Approve journal entries prepared by Finance team members.
Approve monthly reconciling reports (utilities, taxation, accounts payable and bank reconciliations).
Manage the County’s budgeting process.
Answer inquiries from staff members regarding financial related questions.
Review and establish internal controls for financial safeguarding of assets.
Review, establish and streamline internal procedures for staff.
Occupational Health and Safety (OH&S):
Maintain own compliance with OH&S and ensure all applicable employees are in compliance with OH&S including employee attendance at regular safety meetings, employees being properly trained in OH&S related topics, and ensuring employees complete work in a safe manner.
A degree or diploma from a recognized post-secondary educational institution in the field of finance or accounting along with an accounting designation (e.g., CPA CA, CMA, CGA)
Minimum of five (5) years related experience with progressively more responsibility ideally with a rural municipality
Minimum of 1-2 years of supervisory experience
Expertise in Microsoft Office applications (Word, Excel) including Diamond Municipal Solutions
Excellent communication skills including written, verbal / interpersonal, and presentation skills
Effective problem solving and decision making skills
Effective organizational and time management skills; comfortable managing many different priorities concurrently in a fast paced environment