Reporting to the Director, Legislative and Intergovernmental Services, the Legislative Officer performs clerking duties and provides guidance and coordination of governance and legislative process for council, council boards and committees, and quasi-judicial boards, ensuring they have the required information to make decisions and that decisions are properly recorded. The Legislative Officer regularly liaises with council, council boards and committees, staff, stakeholders, and the public. They may also be responsible for managing the County’s elections, bi-elections and census’.
The Legislative Officer ensures compliance with the Chief Administrative Officer’s Delegation Order and supports the department’s priorities as identified from legislation, the Executive Leadership Team and/or Council.
Key Responsibilities Include:
Perform clerking duties, for Council, Council Boards and committees, and quasi-judicial boards including providing procedural advice, accurately recording minutes, ensuring proper storage of decisions, and performing all related post-meeting tasks.
Prepare for and attend scheduled council, council boards, and council committee meetings as required including preparation of meeting agendas, coordination of agenda review, advertising of public hearings, and public notification.
Prepare for, and attend quasi-judicial hearings, such as Subdivision Development Appeal Board and the Assessment Review Board, including preparation of meeting agendas, advertisements, hearing notifications, decisions, and recording of hearings.
Research and interpret applicable provincial legislation, regulation, municipal bylaws, and policies and provide recommendations and interpretation, as required.
Collaborate with other departments to prepare agendas, review bylaws and motions, and increase effectiveness of Council and Board meetings.
Assist the public with general enquiries related to governance function, bylaws, and methods for participation in hearings.
Effectively manage special projects, as assigned, to fulfil department and Council objectives.
Research, analyze and prepare correspondence and reports (both corporate and technical).
Monitor and review legislative changes, in particular changes to the Municipal Government Act,Local Authorities Election Act, Determination of Population Regulation and Freedom of Information and Protection of Privacy Act. Where applicable, participate in the formulation of the County’s response to changes in legislation.
If required, lead all aspects of municipal elections and census’ including hiring and training of workers and candidates, and potentially acting as Returning Officer or Substitute Returning Officer.
Display a professional and ethical responsibility to protect privacy, use information appropriately, and maintain the confidentiality and security of all information related to employees, businesses and residents of Rocky View County.
Possess a degree in a related discipline (public administration / public policy preferable) with a minimum of three (3) years of progressively responsible and diversified clerking experience in a government environment.
Exceptional collaboration and teamwork skills, demonstrating initiative, sound judgment, critical thinking, and the ability to work independently with problem-solving expertise.
Demonstrate above-average skills in written communication including the composition of minutes, letters, and reports, and in grammar, spelling and clarity.
Experience in policy analysis.
Working knowledge of a municipal government organization and the Municipal Government Act, Local Authorities Election Act, Determination of Population Regulation, Freedom of Information and Protection of Privacy Act.
Strong organizational and time management skills including managing workloads and working effectively under the pressure of time limitations and constraints.
Experience project managing an election or census (municipal, provincial or federal) is an asset.
Excellent customer service skills.
Able to think on your feet and execute multiple tasks in a high pressure, unstructured, complex, time sensitive environment where priorities change.
Experience and confidence in presenting in front of Council or boards would be beneficial.
able to give advice and make complex decisions with confidence, providing support and justification as required.
Possess a solid knowledge of the municipal legislative processes and requirements and demonstrated political acumen skills.