Reporting to the Manager, Accounting Services, the Lead, Accounting Services is responsible for providing direct supervision to the Accounts Payable, Accounts Receivable and Cashier Clerks. Also provide training and expertise in other areas requiring functional and technical guidance. This position is responsible for Tangible Capital Asset (TCA) accounting and reporting; approval of accounts payable cheques/EFTs; approval of accounts receivable batches, general ledger reconciliation, financial reporting, payroll reviews and provides integral support to the Manager, Accounting Services with quarter-end and year-end responsibilities The Lead, Accounting Services is responsible for ensuring process documentation for accounts payable and accounts receivable and TCA accounting is created and kept up-to-date; all functions of those takes are being carried out in a timely and efficient manner; and regular review of processes to ensure efficiencies are maximized.
Responsibilities of the position include, but are not limited to:
- Review employee expense claims and credit card use to ensure City policies are being adhered to and following up with employees/managers/directors for additional information when required to ensure City policies are understood and consistently applied.
- Daily accounting functions such as approving cheque and EFT batches, approving accounts receivable batches, processing journal entries, coding of TCA invoices, approving bank reconciliations, payroll review, etc.
- Approve timesheets and monitor/manage vacation time, Earned Days Off and sick/medical leave for clerks while ensuring continuous business operations.
- Demonstrate leadership by providing guidance and promote a positive culture through management, assessment and professional development of staff.
- Preparing annual information returns and reports to best retrieve and present data for internal and external stakeholders.
- Assist with the annual and interim financial reporting and planning processes including assistance with monthly reporting, working papers and year-end audit as required
- Serve as a technical expert regarding generally accepted accounting principles, internal controls and financial analysis to assist with decision making or to resolve problems.
- Build and maintain cross-departmental relationships to enhance financial guidance and support for the entire organization