Position Type: Full Time, Temporary (9 month position)
Location: Work From Home, within Alberta
Rate of Pay: $60,322.29-$79,379.17 per annum
Hours of Work: Monday through Friday, 8:30 am. to 4:30 p.m.
Competition Close Date: March 9, 2021 or until a suitable candidate is found.
Sturgeon County is looking for an Information (Records) Management professional to support operational effectiveness and information management processes within the County on a temporary basis, until the end of 2021. The primary focus for this role will be conducting a Records Management Maturity Assessment and design and document workflows to make appropriate recommendations that positively impact information sharing and management practices. The IM Analyst is a functional expert on Information Management and a point of contact for Sturgeon County in this regard. This position will work remotely therefore we are accepting applicants within Alberta.
Key Responsibilities Include:
Promote Information Management principles and best practices.
Manage the Records Retention Schedule in accordance with IM program.
Responsible for assessing classification and retention period assigned to department records registered in the electronic document record management system (EDRMS) also known as HP RM 8.
Provide input with regard to evaluation, preparation, and maintenance of record holdings and tracking programs.
Perform individual department assessments on IM program implementation and performance.
Coordinate and evaluate Information Management activities to ensure standardization across the organization.
Develop and deliver Information Management training to Sturgeon County staff.
Assist with Electronic Document Record Management System administration, testing, and maintenance.
Routine liaison with departments in an information management analytical and advisory capacity.
Routine liaison with external municipal organizations and/or vendors concerning Information Management services and initiatives.
Provide input and expertise with regard to developing improved guiding documents, and maintenance relating to efficient information management and retention.
Develop guiding documents for end users of the Electronic Document Records Management System.
Provide professional and technical advice to develop and implement information management programs and systems (i.e. Electronic Document Management System).
Participate in special initiatives/projects as required.
Assist Access & Privacy Coordinator as necessary.
Performs related projects as assigned or required.
Adhere to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.
Ability to provide and maintain a home-based office as a condition of employment.
Minimum four (4) years in records analysis, records administration, and/or records management programs that includes two (2) years technical records management and retention experience; or Post-secondary certificate or diploma in Records Information Management with a minimum of 2 years technical records management and retention experience. An equivalent combination of education, training, and/or experience will be considered.
Experience in business process analysis, with a keen interest in records management is an asset.
Thorough understanding of functional methodology and experience in Content Manager 9.4; records management software, would also be an asset.
Knowledge of principles and procedures of office automation systems, and skill in application of those systems.
Knowledge and experience working in municipal government is considered an asset.
Ability to deal with personal and sensitive information reliably and effectively.
Strong written and verbal communications, including contributing to/preparing reports, guiding documents and training materials.
Ability to understand and interpret the interdisciplinary nature of record keeping systems.
Sound ability to communicate technical information in a manner understandable to those who are not subject matter experts.
Ability to establish and maintain effective working relationships with staff and external contacts, and the ability to work independently with minimal supervision.
Proficient skill in all Microsoft Office programs, including Outlook, Excel, Word, Access, and PowerPoint and other related software.